Board Governance Specialist​/Paralegal

Join our Legal Governance team as a Board Governance Paralegal in a high-impact role supporting the Board of Directors, Board Committees, and corporate governance activities across our global subsidiary portfolio. This position is ideal for a highly organized, detail-oriented professional with experience in corporate governance, entity management, and board administration. You will help support critical governance matters while helping enhance and scale our entity management system to strengthen governance operations worldwide.

This is a unique opportunity to make a meaningful impact collaborating with colleagues and leaders across a dynamic global organization.

• Manage Board Meeting processes with limited supervision - prepare and distribute board and committee agendas, materials, and minutes, including drafting documents; coordinating with presenters and authors; creating surveys; and routing documents for signature.
• Coordinate meeting logistics, including scheduling, technology set-up, and follow-up actions.
• Maintain board and committee calendars and annual work plans.
• Support election, onboarding, and training processes for new board members.
• Create and maintain electronic files and data to keep databases and spreadsheets accurate: including verifying, entering, updating, and compiling data.
• Conduct research and respond to information requests.
• Maintain SharePoint sites, libraries, and forms, including internal mailing lists and security permissions.
• Ensure board and committee operations comply with governance best practices and regulatory requirements.

• Manage the Governance team inbox by responding to requests, coordinating timely follow-up, and organizing emails for recordkeeping.
• Coordinate signatures with company officers and directors as well as mailing of sensitive documents.
• Create checklists, policies and procedures to ensure smooth operations of various team processes.
• Support calendaring requests
• Create and maintain electronic files, databases, and spreadsheets to support governance activities (e.g., task forces, team meetings, retreats, and conferences).
• Track invoices and expense reports in Concur.

• Support shareholder recordkeeping and the development, implementation and completion of lifecycle processes, including data entry; drafting and editing documents; filing, and organizing records; responding to information requests and partnering with Finance, HR, and other teams as needed.
• Maintain SharePoint sites, document libraries, and forms, including internal mailing lists and security permissions.

• Support senior paralegals with regulatory requirements, including annual reports, meetings, director/officer onboarding/offboarding, and other compliance filings.
• Draft and review routine entity governance documents (e.g., org charts, certifications of authority, and minute extracts, etc.)
• Coordinate with local offices, counsel and service providers on subsidiary governance matters and statutory requirements.
• Support the build-out and maintenance of the entity management system, including document filing, data entry, minute book compliance, system configuration, and routine record reviews and audits.
• Respond to regulatory inquiries, audits, third-party/vendor, and internal information requests (e.g., KYCs, UBOs, RFPs) while maintaining process trackers.
• Manage timelines and calendaring.
• Perform other duties as assigned to support Governance team goals.

• 8+ years of experience, preferably in a global organization, with strong knowledge of board administration.
• Bachelor’s Degree, paralegal certificate.
• Exceptional attention to detail and accuracy is essential.
• Exceptional organizational skills with the ability to manage competing priorities while reliably meeting deadlines.
• Resourceful, tech-forward, and adaptable with assignments in an evolving environment.
• Excellent written and verbal communication skills.
• Self-motivated on independent work, while also contributing positively and constructively in a team environment.
• Demonstrated experience operating in environments requiring confidentiality, including responsible handling of sensitive records, communications, and organizational information.
• Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat Pro.
• Experience with SharePoint and Microsoft 365.
• Experience managing small- to mid-size…