Manager, Philanthropy Administration

The Manager, Philanthropy Administration manages the department-wide administrative processes that support Houston Grand Opera's fundraising efforts. This role has primary responsibility for coordinating philanthropic gifts and for the documentation associated with them, including gift agreements, statements of intent, and probate and estate gift documentation. The Manager also oversees key administrative processes and workflows, ensuring the Philanthropy team has the systems, information, documentation, and operational support needed to carry out fundraising and donor engagement initiatives effectively.

We are looking for talented, passionate, and dedicated people who are eager to make contributions to our community and our mission. If you are excited about this position but your experience does not align perfectly, we encourage you to apply!

You may bejustthe right candidate for this position or another role at HGO.

The mission of HGO is to enrich our diverse community through the art of opera.

We do so by creating, curating, exploring, and producing outstanding experiences centered around the human voice. HGO has received a Tony Award, three Grammy Awards, and three Emmy Awards – we are the only opera company in the world to win all three honors.

Our strategic focus is two-fold: creating profoundly enriching experiences for our diverse audiences and clearly defining and positively promoting the HGO brand. We believe every team member enriches our organization by exposing a broad range of ways to understand and engage our community and discover, design, and deliver enriching experiences.

• Comprehensive and affordable health benefits.
• Generous paid time off.
• 403b retirement plan with employer match.
• Flexible work schedule.
• Professional development fund and opportunities.
• Discounted parking in the Theater District garage and nearby lots, pluseasy access to Metro transportation.
• Free tickets to our mainstage and community productions and events.

• Coordinate department-wide administrative processes and organizational workflows to support the successful execution of Philanthropy initiatives and fundraising operations.
• Coordinate the creation, review, execution, distribution, and maintenance of gift agreements and statements of intent, ensuring complete and accurate documentation.
• Coordinate the administration and documentation of legacy gifts, including bequest intentions, probate and estate gifts, and other planned gifts, working with donors, donor representatives, legal counsel, executors, and internal HGO stakeholders to facilitate the gift process from initial intent through final receipt.
• Maintain a centralized, confidential system of records for legacy gift commitments and expectancies, including bequest documentation, beneficiary designations, and estate correspondence, and ensure this information is accurately reflected in Tessitura.
• Coordinate with Finance and other internal departments to ensure gifts are properly documented, processed, acknowledged, and administered in accordance with donor intent and HGO policies.
• Prepare and produce gift acknowledgement letters, pledge reminders, and other gift-related correspondence.
• Support in-house solicitation mailings and stewardship initiatives.
• Maintain the cleanliness and integrity of Tessitura data in accordance with established policies, procedures, and data standards.
• Receive and process returned mail for the Philanthropy Department, researching and updating donor records as appropriate.
• Serve as primary administrator of the Philanthropy Department's SharePoint site,…