Administrative Assistant

Chevron is accepting online applications for the position Administrative Assistant
through 11, 6, 2026 at 11:59 p.m. (
Central Time Zone
).

The
Administrative Assistant
provides high-level administrative and operational support to leaders and teams,operating with professionalism, discretion, and sound judgment. The role manages competing priorities, coordinates complex schedules and travel, preparesaccuratebusiness documents, and serves as a trusted liaison to internal and external stakeholders to enable efficient, effective business operations.

• Provide proactive administrative support with a high degree of independence, initiative, discretion, accuracy, and attention to detail.

• Manage leader calendar(s),anticipate needs, prioritize requests, and resolve scheduling conflicts across multiple stakeholders and time zones.

• Schedule, coordinate, and support meetings (in-person and virtual), including agendas/materials,logistics, room/technology setup, and follow-up actions.

• Coordinate complex travel logistics(domestic/international), including itineraries, visas/passports as needed, and related communications.

• Track, gather, and reconcile travel and business expenses; prepare andsubmittimely,accurate expense reportsin accordance with company policy.

• Prepare, format, and proofread correspondence, reports, presentations, and other documents using Microsoft Office tools and enterprise systems (e.g.,iPASS, CTREX, SharePoint as applicable).

• Handle highly sensitive and/or confidential information;maintain strict confidentiality and appropriate records management.

• Represent the leader's office professionally to internal partners and external organizations; route inquiries and connect stakeholders to the right resources.

• Support small projects and special requests, including basic data gathering and simple analysis; track actions to closure.

• Identify opportunities to improve administrative processes; apply best practices and support the broader administrative network.

• Administrative expertise:Strong planning, organization, time management, and follow-through; ability to manage multiple priorities and deadlines.

• Communication:Clear, professional written and verbal communication; strong interpersonal skills and ability to adapt messaging to diverse audiences and levels.

• Technology proficiency:Advanced working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint; ability to learn andleverageenterprise tools and workflows (e.g.,iPASS, CTREX, SharePoint).

• Calendar and meeting management:Skilled in complex scheduling, conflict resolution, and coordination across time zones; strong meetinglogisticscapability.

• Travel and expense management:Knowledge of corporate travel processes; ability to organize multi-leg travel and prepareaccurateexpense reports.

• Confidentiality and judgment:Demonstrated discretion when handling sensitive information and executive-level matters.

• Problem solving:Proactive approachtoidentifyingissues, developing options, and escalating appropriately;maintains composure under pressure.

• Data accuracy:Strong attention to detail; ability tovalidateinformation,maintain records, and produce error-free deliverables.

• Detail-oriented:Producesaccuratework products andmaintainsstrong quality control.

• Discreet:Demonstrates integrity and appropriate handling of confidential information

• High school diploma or equivalent

• 3+ yearsof administrative or business support experience

• Demonstrated experience supporting leaders or teams in a fast paced environment

• Proficiency with Microsoft Office applications(Outlook, Teams, Word, Excel, PowerPoint)

• Strong organizational,time management, and communication skills

• Ability to exercise sound judgment, prioritize work independently, and manage competing demands

• Experience supporting
  multiple leaders or complex organizations

• Familiarity with
  Workday
  ,
  CTREX
  , or similar enterprise systems

• Experience coordinating travel and expense reporting in a corporate environment

• Strong customer service mindset and collaborative working style

Relocation is not offered for this role. Only local candidates will be considered.

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.