EMIS​/CTE Specialist

ACCEL Schools is a growing network of 90 charter schools employing a diverse staff of passionate professionals who value research-based practices and desire to grow professionally. Due to our expanding Career Tech Education (CTE) and central state reporting programs across our schools, we are seeking a dedicated Education Management Information Systems (EMIS) / CTE Specialist to join our remote state reporting team.

The EMIS / CTE Specialist is responsible for accurately capturing, mapping, and reporting Career Tech Education and district-wide student data. This role ensures compliant data extraction, file preparation, and submission to the Ohio Department of Education and Workforce (ODEW). The specialist actively troubleshoots Level 1 and Level 2 errors, coordinates with school-level end-users, manages state compliance programs, and maintains critical staff data systems.

This position is Remote and Ohio Residence is Required.

• Data Submissions & Validation:
  Extract district data from various source systems, prepare files, and upload them into the Data Collector for compliant EMIS processing and timely submission to ODEW under strict state deadlines.
• CTE Course Mapping & Data Entry:
  Record CTE classes for each school onto Smartsheet, determine necessary course mapping, and adjust course sections within the state reporting area as required.
• Special Student Populations:
  Enter, update, and manage student data related to special education, Limited English Proficiency (LEP), and gifted programs within the Student Information System (SIS).
• Error Resolution & Systems Audit:
  Investigate, troubleshoot, and resolve Level 1 and Level 2 submission errors. Work within the Ohio District Data Exchange (ODDEX) to resolve flags and errors.
• Federal & State Reporting Programs:
  Complete Civil Rights Data Collection (CRDC) reporting and Federal Low Income Count System (FLICS) reporting.
• School & Team
  
  Collaboration:
  
  Communicate submission errors and systemic problems directly to the CTE Department and school end-users, guiding and assisting local staff to correct data at the source.
• Records & Documentation:
  Maintain history records for Effective Date Records (including the Disadvantagement field), organize Level 2 Reports to SharePoint, and author clear, user-friendly EMIS documentation for district end-users.
• Staff Data Maintenance:
  Maintain and update staff data for compliance reporting within the Uniform School Payroll System (USPS).
• Continuous Compliance:
  Maintain deep, up-to-date knowledge of Ohio state reporting requirements by attending ODEW professional development sessions and participating in all monthly EMIS team meetings.

• Education:
  
  High School diploma or equivalent required.
• Residency:
  Must be a current resident of the State of Ohio.
• Experience:
  
  Minimum of three (3) years of prior EMIS data reporting experience required.
• Specialized Knowledge:
  Direct experience with CTE Reporting (including specific coding and state requirements), proficiency with ODDEX, and a comprehensive understanding of general EMIS compliance (student, staff, course, calendar, testing, and financial data).
• Technical
  
  Skills:
  
  Advanced proficiency in data entry and MS Office (specifically Excel and Word). Demonstrated competency with education software and tools (e.g., Power School , Salesforce, USPS, Data Collector, Cross Check, Smartsheet, and SharePoint). Experience using help desk ticketing systems is preferred.
• Professional
  
  Skills:
  
  Ability to work independently in a remote environment while collaborating effectively with a team; strong prioritization skills to execute tasks under pressure and meet rigid state deadlines.
• Communication:
  High-quality written and verbal communication skills with a proven ability to manage and protect confidential student and employee information.
• Background Screening:
  Successful completion of state and federal criminal background checks.

The annual starting salary for this position is $65,000 - $70,000. Factors which may affect starting pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

We offer the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, 10 paid holidays annually.

• medical…