Executive Assistant MAGMEL

Job Title:

Executive Assistant

Job L4

Industry: Marketing and Social Media / Fine Arts & Creative Services

Location:

LATAM / South Africa / PH

Job Status:
Full Time

Work Schedule:

Monday to Friday, 8am to 5pm Eastern Time
Flexibility required

Salary:
South Africa & LATAM: $12 to $18 ($2000 to $3000 per month)
Philippines: $10 to $14 ($1600 to $2300 per month)

Target

Start Date:

ASAP

The client is a creative personal brand going through a transition phase focused on storytelling, activism, and design driven content. The business combines art, creative direction, and social impact, with a strong emphasis on authentic messaging rather than purely promotional content. They are looking for someone who can help translate evolving ideas into clear marketing strategies while maintaining a flexible and collaborative approach.

This role requires working closely with leadership, adapting to spontaneous content opportunities, and helping redefine the brand voice while supporting healthy business growth.

We are seeking a highly organized, proactive Executive Assistant to support a busy Owner/Creative leading a fast-moving mix of fine art, commercial design, and nonprofit/civic projects. This role is equal parts inbox triage, relationship stewardship, light scheduling/logistics, and—most importantly—business development support.

You will act as a primary point of contact for the owner, keeping communications flowing, protecting her time, nurturing critical relationships, and ensuring strategic follow-ups never slip through the cracks. The ideal candidate is an independent thinker and a true "go-getter"—not a checklist follower, but a high-level partner who anticipates needs and drives conversations to completion.

• Relationship Lifecycle Management:
  Maintain a deep understanding of the owners entire ecosystem of collectors, commercial clients, donors, patrons, vendors, and collaborators.
• Onboarding & Touchpoints:
  Ensure new contacts receive a high-touch initial experience (sending intro decks, thank-you notes, tagging and system entry, and setting up structured follow-up cadences).
• Network & Prospecting:
  Identify new business opportunities within existing networks, research prospective partners, and re-engage cold contacts using automated workflows in
• Collateral & Pitch Support:
  Assist with updating graphics, presentations, pitch decks, and promotional materials in Canva/Adobe. Coordinate, format, draft, and submit proposals.
• Long-Term Growth:
  Proactively help the owner build, maintain, and deepen long-lasting business and creative partnerships.

• Daily Inbox Triage:
  Take total ownership of the owner's inbox—organize messages, draft and send timely responses, flag high-priority items, and eliminate bottlenecks.
• Template Optimization:
  Maintain and refine standard communication templates for recurring inquiries.
• CRM Management:
  Own relationship data entry, history tracking, and follow-up reminders inside

• Proactive Alignment:
  Lead brief daily check-ins with the owner to confirm priorities, review deadlines, and align on required relationship touchpoints.
• Meeting Prep & Debriefs:
  Conduct background research and assemble materials (client presentations, background briefs) so the owner is fully prepared for every phone call and meeting.
• Action Item Tracking:
  Download all action items from calls and meetings into  immediately, taking full ownership of next steps without needing to be asked.

• Calendar Awareness:
  Maintain full visibility over the owners calendar to ensure meeting prep is…