Records Administrator

ALL PERSONS INTERESTED

Division/Section:
George Bush Intercontinental Airport / Corporate Services (WID)

Workdays & Hours*:
Monday to Friday 8:00

Am to 5:00PM, Occasional Weekend/Holidays (
* Subject to change)

The Workforce Innovation and Development (WID) team is dedicated to supporting the operations and employees of the Houston Airport System (HAS). The focus of WID is to prepare the HAS workforce of today for the needs of the department tomorrow. WID serves as an internal resource for all HAS divisions and as a liaison for the department with COH Shared Services (HR and Payroll).

WID works to provide a positive experience department-wide and assist in all efforts to grow, develop, engage, and support the HAS workforce.

The purpose of the Records administrator is to assists with developing, implementing and maintaining a records management program for the City of Houston, Department of Aviation legal and business records, including retention, storage, retrieval, security, indexing and dissemination of all documents. The position will assist in managing the storage, access and preservations of active and historic records and the storage and disposal of inactive and obsolete records.

Advises staff in records management techniques and procedures, records protection, storage, retrieval, elimination and preservation, and automated records processing applications for all of HAS.
Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required..

• Developing policies and procedures related to the creation, distribution, organization, maintenance, use, retention and disposition of records for the City of Houston.
• Develops and maintains retention and disposition schedules for the City of Houston, Department of Aviation.
• Analyzing and assisting departments in establishing records management programs, including retention requirements, vitalness and protection, media format and filing systems.
• Trains on City records management policies and procedures.
• Ensuring compliance and keeps current on applicable federal, state and local regulations. May serve as liaison to the Texas State Library.
• Keeping current on technologies related to records management and implements as appropriate.
• Conducting periodic reviews of file systems, checking for file integrity and purging records when indicated in the approved retention schedules.
• Setting up new files to meet information management requirements and improving information access.

The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

May be exposed to minor dust and possible allergens when working with old paper files. Must be able to lift 35lbs.

Requires a Bachelor’s degree in Business Administration or a related field.

Four years of progressively responsible experience in records management are required.

Responsible professional records management experience may be substituted for the education requirement on a year-for-year basis.

None

Certified Records Analyst or Records Manager from ICRM preferred.

Preference shall…