Executive Assistant - Academic Affairs

LATAVCO (Prime Vendor) is seeking a qualified candidate resume to submit to our higher educational client for an Executive Assistant - Academic Affairs (Vice Chancellor) for their North Houston, Texas location. Days & Times of Temp Employment 40 hours per week

Completes a broad variety of administrative tasks for the VC Academic Affairs including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings .

Plans, coordinates, and ensures the VC Academic Affairs' schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the VC Academic Affairs' time and office . Communicates directly, and on behalf of the VC Academic Affairs internally and externally on matters related to team's initiatives .

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VC Academic Affairs, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response . Provides a bridge for smooth communication between the VC Academic Affairs' office and internal constituents, demonstrating leadership to maintain credibility, trust, and support .

Works closely and effectively with the VC Academic Affairs to keep them well informed of upcoming commitments and responsibilities, following up appropriately . Successfully completes critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the VC Academic Affairs . Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures .

Monitors budget expenditures for the Team

Excellent verbal and written communication . Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail . Very strong interpersonal skills and the ability to build relationships with staff, board members and, external partners .

Demonstrated proactive approaches to problem-solving with strong decision-making capability . Emotional maturity . Highly resourceful team-player, with the ability to also be extremely effective independently . Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response .

Demonstrated ability to achieve high performance goals . Proficiency with Microsoft Office products