Sr. Administrative Assistant

Select how often (in days) to receive an alert:

Location:

Houston, TX, US, 77056

Facility:
Williams Tower
-130

Department: P&C, Talent, Business and HR O...

Division: P&C, Legal and Corporate Affairs

Lyondell Basellis a leader in the global chemical industry creating solutions for everyday sustainable living. With a nearly 70-year legacy that includes a Nobel Prize in Chemistry and our proprietary

Mo Re Tecrecycling  technology, LYB is enabling a more sustainable future for generations to come. LYB develops high-quality and innovative products for applications ranging from sustainable transportation and food safety to clean water and quality healthcare. LYB places high priority on diversity, equity and inclusion and is Advancing Good with an emphasis on our planet, the communities where we operate and our future workforce.

We'readdressing the global challenges of ending plastic waste, taking climate action, and supporting a thriving society, while generating value for our customers, investors, and society.

The Sr. Administrative Assistant will support senior global leaders on the People & Culture Leadership Team. The ideal candidate will be energetic, highly motivated, and an excellent team player, and will be able to manage multiple priorities simultaneously with attention to detail. The successful candidate will have excellent organizational skills, show initiative to improve current processes and solve problems, possess an outstanding attitude and customer service focus, and have strong written and verbal communication skills.

Due to the sensitivity of our work, a critical aspect of this role is maintaining confidentiality in all daily activities.

• Oversee multiple calendars and e-mail, prioritize action items, send reminders of due dates, and respond to inquiries, while proactively preparing and delivering briefings on key events, meetings, travel, and other calendar items
• Coordinate internal and external meetings, both domestically and internationally, including travel, catering set-up and reservations, hotel contracts, agenda preparation, meeting rooms, registration, meeting equipment, recreation, promotional items, billing, and management of outside vendors
• Assist in planning and execution of staff meetings including securing meeting space and guest speakers, developing invitations and communications with attendees, coordinating written materials, taking minutes from each meeting and tracking open issues/actions, etc.
• Organize periodic global calls and meetings, including setting the agenda and preparing presentations
• Coordinate and manage domestic and international travel arrangements including developing travel itineraries and securing appropriate travel visas
• Reconcile and submit monthly expense reports in accordance with policy
• Assist in preparing reports and presentations on a variety of HR-related topics. Perform data analysis of a moderately complex nature, including maintaining, manipulating, and analyzing data in various applications; verifying data accuracy; identifying and resolving data issues; and developing recommendations to remedy errors and mitigate future occurrences
• Maintain and organize data/information on SharePoint and Teams sites as needed
• Support the planning and coordination of major HR processes, programs and/or projects to ensure functional goals are completed on time and with optimum quality
• Ensure consistency and quality of communications and presentations, publish organizational announcements to company intranet and develop communications to internal and external stakeholder groups as needed
• Assist in onboarding new team members including securing desk space, IT equipment and setup, and first…