Project Administrator

Requisition Number: 3087

Job Title: Project Administrator

Date Opened: 11/3/2026

Location: Houston,TX

Industry: Technology and Automation

Department: Project Administration

Eligible for US Work Authorization Sponsorship: No

FLSA Exemption: Non-Exempt

The Project Administrator performs a variety of administrative activities to provide support to an assigned organizational unit or project team. The Project Administrator coordinates and performs project related administrative tasks.

• Formatting of documents using Microsoft Word, Excel and PowerPoint as well as Adobe Acrobat with additional work in SharePoint, Microsoft Access and Visio;
• Assist management in the development and formatting of client proposals;
• Coordinatesissuances from all disciplines and liaisons between Document Control and Engineering, coordinating unusual issuances and random auditing of issuances;
• Review drawingissuances for accuracy to ensure that all disciplines are aligned; checkingP.E. stamps, document numbering, initialing, revisions and issuances are appropriate with regard to client and vendor specifications;
• Maintains project history documents such as PDCD, ECCD, MOM, action items, input and approval documents, incoming client documents, PSCs and work orders, etc.;
• Assist project personnel of all disciplines and clients with administrative support, e.g.formatting, copying, scanning, document retrieval, etc.;
• Organizing meetings both internal and on behalf of clients including the use of Microsoft Teams,scheduling conference rooms and maintaining calendar invitations.;
• Attend meetings(client project meetings, project team meetings, interdepartmental meetings,etc.), taking meeting notes, producing minutes of meeting and maintaining action item registers.;
• Coordinate travel arrangements including airfare, hotel accommodations, livery service and rental vehicles
• Expedite gathering of required documentation for passport renewals and visa applications for entryinto various countries and coordinate submittals;
• Coordinate both onsite and offsite Teambuilding Event;
• Assist (backup role) with Receptionist duties-telephone switchboard administration,greet/offer assistance to visiting clients, guests, service providers.

• Requires a High School Diploma or equivalent;
• Associates Degree in related Administrative Services or Business Operations degree preferred;
• Requires five (5) or more years of experience ina similar role;
• Requires the ability to interact and assist alllevels of staff & customers;
• Requires proficiency in MS Office Suite (Microsoft Word, Excel, PowerPoint, Adobe Acrobat, SharePoint, Microsoft Access);
• Experience with Office 365 suite a plus;
• Prefer work experience in the oil and gas engineering industry;
• Must be highly organized, detail oriented andable to manage multiple tasks;
• Must possess strong customer service skills.

• Work is primarily conducted in anoffice environment (Private or Semi-Private Office) but also requires occasional travel to off-site work locations.
• Field duties require outdoor work ina plant or offshore platform atmosphere;
• Interaction with other team members,as well as supervisors and client personnel;
• Working offshore or in plant and/orshop areas around production machinery with extreme noise levels;
• Must be able to wear safety equipment as required by the safety department for personal protection;
• May be at more than one job site ina day and must be able to tolerate climate changes;
• May be required to travel out oftown on a periodic basis.

• Must be able to lift and carry five (5) pounds;
• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively;
• Ability to sit for prolonged periods of time with or without reasonable accommodation.
• Sufficient vision or other powers of observation, with orwithout reasonable accommodations, which permits employee to conduct analysis and investigations;
• Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties;
• Sufficient personal mobility and physical reflexes, with orwithout reasonable accommodations to perform office duties and travel when necessary to off-site locations.

This job description is intended to indicate the kinds of tasksand levels of work…