Senior Project Coordinator

WSP is initiating a search for a Senior Project Coordinator – CenterPoint Energy Portfolio based in the Houston, Texas area to join our Power & Energy team.

This role will provide project coordination and delivery support across a portfolio of approximately four to six concurrent project teams. The successful candidate will work closely with project managers, project controls personnel, technical leads, commercial teams, and client stakeholders to maintain organized, accurate, and timely project information.

The Senior Project Coordinator will independently coordinate project meetings, action items, deliverables, documentation, reporting cycles, and administrative workflows across multiple projects. This person must be comfortable working in a fast-paced, client-facing environment, anticipating team needs, following assignments through completion, and escalating schedule, documentation, commercial, or compliance concerns when appropriate.

This position requires regular in-person support in the Houston area, including attendance at project meetings, workshops, client offices, and other project locations as business needs require. The role is not intended to be performed exclusively remotely.

The current list is comprehensive, but it contains some overlapping or generalized duties. I recommend organizing it around the actual project delivery functions you need this person to perform.

• Provide consistent coordination support across four to six concurrent project teams, adjusting priorities as project needs and deadlines change.
• Maintain project coordination plans, deliverable registers, action-item logs, decision logs, risk and issue logs, change or trend logs, and other project control records as assigned.
• Track commitments, upcoming milestones, required inputs, and due dates; proactively follow up with responsible team members and elevate potential delays.
• Help project managers maintain consistent project governance, reporting, documentation, and communication practices across the portfolio.
• Coordinate activities among project managers, project controls, technical disciplines, commercial teams, subcontractors, and client stakeholders.

• Coordinate recurring project meetings, workshops, client reviews, and working sessions, including scheduling, agenda preparation, meeting materials, notes, decisions, and action-item tracking.
• Produce concise and accurate meeting records that clearly identify assignments, responsible parties, required dates, decisions, and unresolved items.
• Follow action items through closure rather than limiting support to meeting-note preparation and distribution.
• Draft routine project correspondence, status updates, requests for information, and follow-up communications for project manager review.
• Maintain professional and responsive communication with internal and external stakeholders.

• Coordinate the planning, preparation, internal review, quality review, client submission, comment resolution, and finalization of project deliverables.
• Maintain deliverable registers and production schedules showing responsible contributors, planned review dates, submission dates, and current status.
• Administer project documentation, including contracts, scopes of work, submittals, RFIs, change documentation, technical deliverables, correspondence, and approvals.
• Maintain organized project files and repositories using established naming, version-control, access, retention, and audit requirements.
• Verify that current and approved versions of project information are accessible to appropriate team members.

• Coordinate recurring project reporting cycles and collect inputs from project managers, schedulers, cost personnel, and technical leads.
• Support the maintenance of dashboards, milestone reports, KPI reports, cost reports, schedule updates, risk registers, and change-management records.
• Review project information for completeness, internal consistency, and data quality before reports are finalized.
• Assist project teams with monitoring commitments, planned and actual milestones, budget information, forecast inputs, invoice status, and other assigned performance indicators.
• Elevate discrepancies, missing inputs, overdue actions, and emerging concerns to the appropriate project manager or portfolio lead.

• Support contract administration, purchase-order…