Senior Proposal Coordinator

Tetra Tech is seeking a Senior Proposal Coordinator to support our Disaster Recovery Unit’s development of compliant, responsive, and high-quality proposals, while helping integrate artificial intelligence (AI), automation, and standardized workflows into the proposals. The role combines traditional proposal coordination, writing, editing, and quality control responsibilities with responsibility for effectively using and managing approved AI tools throughout the proposal lifecycle.

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development.

Our work has improved more than 625 million lives around the world.

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

The Senior Proposal Coordinator is responsible for transforming technical concepts into compelling, client-focused proposals that clearly communicate Tetra Tech's value and differentiate the firm in highly competitive procurements. Success in this role requires exceptional proposal management skills, knowledge and application of AI tools, creativity, strategic thinking, and the ability to quickly understand diverse technical disciplines across multiple practice areas.

The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

• Lead the development of complex proposals from kickoff through final submission, collaborating with technical, operational, business development, and multidisciplinary teams to deliver compliant, competitive, and client-focused proposals.
• Manage multiple concurrent proposal efforts across diverse practice areas, rapidly developing an understanding of technical scope, client priorities, competitive landscape, evaluation criteria, and proposal requirements.
• Develop and manage proposal schedules, outlines, compliance matrices, production plans, milestones, and deliverables; lead kickoff meetings, strategy sessions, color team reviews, and recurring proposal status meetings to maintain team alignment and accountability.
• Partner with Practice Managers, Project Managers, Subject Matter Experts, and Business Development Leads to develop technical approaches, win themes, differentiators, executive summaries, and client-focused messaging that strengthen proposal competitiveness.
• Use approved AI tools and automation to analyze and summarize solicitations, identify requirements, evaluation criteria, risks, and clarification needs, and streamline proposal activities including content organization, drafting, editing, quality control, and review preparation.
• Develop effective AI prompts using appropriate source materials, context, constraints, and instructions; independently review and validate AI-generated content against solicitation requirements, source documents, SME input, corporate information, and established proposal standards.
• Serve as a strategic thought partner throughout proposal development by challenging assumptions, identifying gaps, refining technical approaches, and transforming complex technical information into clear, persuasive narratives tailored to client objectives and evaluator expectations.
• Develop proposal graphics, infographics, process diagrams, timelines, organizational charts, and other visual communications that enhance technical content, improve readability, and maintain corporate brand standards.
• Lead comprehensive quality assurance, final production, and delivery activities, maintaining accountability for proposal compliance, technical accuracy, consistency, readability, tone, formatting, responsiveness, and overall quality, including proposals developed with AI assistance.
• Lead oral presentations, interview materials, proposal revisions, and other client-facing pursuit deliverables; continuously improve proposal processes, tools,…