Artistic Planning Coordinator

Position: Full-time Artistic Planning Coordinator
Come work with us at Houston Ballet!

Join a leading nonprofit arts organization that’s redefining what ballet can be. We’re committed to inspiring a lasting love of dance through nationally recognized bold performances, new choreography, and education programs. At Houston Ballet, your creativity meets purpose—and your passion takes center stage. Whether on stage or behind the scenes, every role here contributes to something bigger. Your Passion. Our Stage.

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Summary:

Working closely with the Artistic Directors, General Manager, Company Manager, Artistic Staff, and Visiting Artists, the Artistic Planning Coordinator provides high-level administrative and logistical support for all Artistic Department and Company dancer activities. The Artistic Planning Coordinator is responsible for Company-related scheduling, casting documents, and class/rehearsal/studio  addition to adaptability and attention to detail, this position requires someone who is adept at building and adjusting complex schedules, well-organized, self-starting, and decisive.

The Artistic Planning Coordinator must be proactive and solution-oriented with the ability to manage concurrent responsibilities effectively while maintaining clear communication with leadership and across departments.

Workdays are primarily Tuesday–Saturday, 9 a.m.–6 p.m., but will include additional evening and weekend hours depending upon the week’s activities.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

Create and manage the daily schedule for 60+ dancers, adhering to the dancers’ union contract (AGMA) rules in a deadline driven atmosphere. The schedule includes class, rehearsals, performances, fittings, interviews/talks, meetings, stage calls, and/or other activities for the Company dancers and Artistic Staff.

Work closely with the Artistic Directors, Artistic Staff, and Visiting Artists to analyze rehearsal needs for each ballet and develop efficient rehearsal plans to prepare for the season’s performance programs and tours.

Act as the Artistic Department liaison with multiple departments (including production, wardrobe, development, music, academy, marketing, and public relations) to coordinate general artistic, studio, and rehearsal needs.

Generate and disseminate casting documents to dancers and applicable departments, adhering to the union deadlines, making amendments as necessary on a continuous basis.

Keep detailed records of ballet-specific information and develop reference information for future staging and archival purposes.

Track artistic and company dancer-related data.

Develop and maintain Artistic department calendars.

Coordinate with the Marketing Department to create and proof performance casting inserts.

Provide support to the Artistic Staff, including fulfilling requests for studio, technology, and audio/visual needs.

Conduct research and create content for artistic and management projects, as assigned.

Attend technical and dress rehearsals to take notes.

Qualifications:

Minimum Requirements:

Bachelor’s Degree and 2-3 years of administrative experience, preferably with a performing arts organization.

Knowledge of and/or previous experience in ballet required.

Knowledge of AGMA Collective Bargaining Agreements (or similar) preferred.

Exceptional attention to detail with strong writing, grammar, proof reading, and editing skills.

Excellent organization and time management skills.

Proven ability to problem solve and adapt to change in a fast-paced, dynamic environment.

Ability to effectively communicate and present information in…