Senior Proposals Specialist

Job Title:

Senior Proposals Specialist

Work Location(s):

915 N. Eldridge Pkwy., Houston, TX 77079

County - Harris

JOB SUMMARY:

Understands the process and roles & responsibilities in a fabrication yard and on a project. Understands the process and deliverables of engineering. Has general awareness of competences of the different suppliers and subcontractors that are typically used in the market. Understands the different local requirements in each country in which bids occur. Understands schedules, task durations, and the different type of risk involved in the business.

Understands differences of bidding for Pre-FEED, FEED, EPC, EPCM, EPF, EPCM scopes and commercial approaches including Lump Sum/Rates/Provisional Sums. Applies the costing and pricing principles, estimation principles. Understands the competition's strength and weaknesses. Responds to customer prequalification questionnaires and RFls. Supports Commercial Leads with development of customer engagement presentation material and/or Bid/No Bid presentation material, as required. Coordinates development, preparation and timely submission of all assigned tenders.

Reviews and communicates to the bid team tender documents including project background and scope of work summary, ITT contents and proposal requirements, overall proposal timeline and internal gate review dates, and Win Strategy and commercial mode. Establishes, maintains and communicates requirements of the bid schedule to all departments providing proposal inputs. Monitors progress of the bidding activities and enable mitigation of any concerns.

Manages internal and external bid clarifications. Monitors and controls bid budget. Ensures proper setup of opportunity in Salesforce with project information, proposal dates, and team members. Interfaces with all the bid team members representing different functions.

Organizes and coordinates all required execution strategy and proposal gate reviews. Ensures all levels of management are properly informed and gave their approval based on the delegation of authority and company procedures requirements. Documents lessons learned and coordinates lessons learned meeting sessions. Manages post-submission bid clarifications. Supports Commercial Lead in communicating and recording tender outcome. Conducts Handover from Proposals to Project Operations including project kick-off meeting, EDMS (Electronic Document Management System) setup, cost inputs, project budgets, bid documents, technical information, as sold estimate and contract.

Finalize bid closeout. Ensure all necessary approvals stages and associated documents are completed within Salesforce and precontract budgets are closed. Utilize common industry IT tools and applications (Tableau, Power Bl, Salesforce Opportunity Management, SAP Ariba, etc.).

MINIMUM REQUIREMENTS:

Bachelor's degree in Engineering, Commercial or Construction Management, Quantity Surveying, or related field and five (5) years of functional experience in project operations and proposals, Module Fabrication project execution and/or Module Fabrication Facility operations, Module Fabrication estimate development, and Pre-FEED, FEED, EPC, EPCM, EPF, EPCM scopes and commercial approaches including Lump Sum/Rates/Provisional Sums.

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The Senior Proposals Specialist applies in-depth knowledge, experience, and best practices in proposals. They are responsible for driving the Proposals mandate to ensure delivery in all stages of every bid. The Proposals Specialist is accountable for the cost base delivery, risk review and management, and process compliance across the Business Line Portfolio.