Executive Assistant to Chief Human Resources Officer

Overview

Execu Source is seeking a full-time Executive Support Specialist to provide high-level administrative and project coordination support to the Chief Human Resources Officer (CHRO) and the HR department. This role assists with HR-led initiatives, maintains organized documentation, manages communication workflows, and supports daily HR operations throughout the firm.

• Assist with project timelines, task tracking, and progress reporting to ensure deadlines are met
• Manage the CHRO’s calendar, schedule meetings, and support department-wide communications and events
• Prepare meeting agendas, take minutes, and follow up on action items
• Maintain HR documentation including SOPs, templates, reports, and project files
• Draft and distribute internal communications, memos, and project updates
• Compile reports, metrics, and presentations using Excel, PowerPoint, or HR software
• Support data entry, reporting, and system maintenance within HRIS or performance platforms
  
  Assist with onboarding logistics, employee engagement activities, and training coordination
• Coordinate with vendors supporting HR programs such as learning systems and wellness initiatives
• Provide general administrative support to the HR department as needed

• High school diploma required; bachelor's degree in Human Resources, Business Administration, or related field preferred
• Minimum of 4 years of experience providing high-level administrative support, preferably in a law firm or legal setting
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with Paychex and/or ADP preferred
• Strong writing, grammar, and proofreading skills
• Excellent organizational, project management, and multitasking abilities
• Proven ability to manage confidential information with discretion
• Strong interpersonal skills, professionalism, and executive presence

Apply now and one of our recruiters will reach out to you!