Bilingual Onboarding Specialist

Our client in South Houston is seeking a highly organized and people-focused Bilingual Onboarding Coordinator to support a seamless and welcoming experience for new hires. This role will coordinate pre-employment activities, onboarding documentation, orientation logistics, system access, and new hire follow-up from offer acceptance through the employee’s first week.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities while partnering across HR, Recruiting, Payroll, IT, Operations, and hiring managers.

• Coordinate the end-to-end onboarding process for assigned new hires, including pre-employment requirements, start-date preparation, orientation scheduling, and first-week follow-up.
• Prepare, collect, review, and track new hire documentation to ensure all required information is accurate, complete, and submitted on time.
• Support background checks, employment verifications, I-9 documentation, policy acknowledgments
  , and other pre-employment requirements.
• Serve as a primary point of contact for new hires, answering onboarding questions and providing clear, timely, and professional communication throughout the process.
• Partner with HR, Recruiting, Payroll, IT, Operations, and hiring managers to coordinate start dates, equipment, system access, schedules, and position-specific requirements.
• Assist with new hire orientation sessions, onboarding presentations, welcome communications, and related administrative preparation.
• Enter and maintain onboarding and employee information within ADP
  , applicant tracking systems, employee files, and internal tracking tools.
• Maintain accurate onboarding records, checklists, and employee files while protecting confidential and sensitive information.
• Monitor onboarding progress, proactively identify missing information or potential delays, and elevate issues when necessary.
• Support ongoing improvements to onboarding workflows, standard operating procedures, templates, training materials, and internal resources.
• Provide additional HR and onboarding support as needed.

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, Communications, or a related field preferred.
• 2-3 years of experience in onboarding, human resources, recruiting coordination, employee support, administration, or a related role preferred.
• Working knowledge of onboarding processes, HR administration, employment documentation, employee records, and compliance requirements.
• Experience with HRIS, applicant tracking systems, onboarding platforms, or document management systems preferred.
• Experience with ADP is a plus.
• Proficiency with Microsoft Office, including Outlook, Teams, and Excel
  .
• Strong organizational skills with exceptional attention to detail and follow-through.
• Ability to manage multiple new hires, priorities, and deadlines in a fast-paced environment.
• Strong written and verbal communication, customer service, problem-solving, and interpersonal skills.
• Ability to handle confidential employee information with professionalism and discretion.
• Collaborative approach with the ability to work effectively across multiple departments and levels of an organization.
• Spanish-speaking candidates are preferred.

This is an excellent opportunity for someone who enjoys creating organized processes, supporting employees, and helping ensure every new hire starts their career with a positive and professional experience.