Document Controller

This range is provided by JAB Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$40.00/hr - $50.00/hr

Direct message the job poster from JAB Recruitment

A JAB Recruitment Client is seeking a Senior Document Controller to add to their Drafting & Design Team. This role can be based out of Houston, Texas or Denver, Colorado

Please Note:

• This is a Contract-to-Hire position. Conversion to Permanent after successful 90 days or at the direction of the client company.
• Candidates must be local to either Houston, Texas or Denver, Colorado.
• This is an onsite position. Houston office location is in Greenway Plaza, Denver office location is in Lakewood.
• Candidates must be authorized to work in the US for any employer without present or future need for visa sponsorship. No visa sponsorship available.

POSITION OVERVIEW:

Responsible for developing and managing an Enterprise Document Management System (EDMS). The new yet to be purchased EDMS will house all drawings, specifications, and related documentation for projects and facilities in accordance with developed best practices for efficient and accurate retrieval. The EDMS will verify document receipt, utilize metadata to properly log them into project-specific databases, and distribute documents to other departments, shops, subcontractors, and other stakeholders as required with minimal manual intervention.

RESPONSIBILITIES:

• Work alone and coordinate, and eventually lead, a broader document control team in partnership with the Engineering and Project Execution teams, besides other key stakeholders.
• Establish a procedural framework for collecting the controlled documents, including developing and/or enhancing document control procedures and tools.
• Manage and enforce the collection, distribution and filing of controlled documents, including attention to document flow through the organization to validate correct processing and recording.
• Identify functional group needs for documentation management and incorporate into the EDMS.
• Conduct periodic “spot audits” or “over-the-shoulder-reviews” of functional groups’ document filing processes to ensure continuous improvement of the EDMS.
• Provide a system for assembling, consolidating, labeling, and filing all documents in the EDMS.
• Identify, maintain, and manage the data structure of required metadata to assure efficient retrieval of information and status reporting from all locations both internally and externally.
• Assure documentation is correctly transmitted between internal personnel, suppliers, sites, business units, and external partners.
• Provide electronic and/or paper copies of drawing and documentation logs as required.
• Assist Project Managers and Engineers in properly archiving and storing critical files.
• Prepare boxes and labels and arrange for storage space of hard copy documents if and when necessary.
• Maintain quality documents.
• Ensure data and assets are secure, confidential, and protected from cyberattack.
• Provide training to achieve a unified approach to document control and to seek collaboration and cooperation of the functional groups.
• Deal with a wide variety of people with tact, courtesy and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
• Other daily, weekly, monthly or special project duties as identified and defined.
• Other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

• Post-secondary study resulting in a minimum of an associate degree.
• A minimum of five (5) years direct work experience in document control and administration may be considered as a substitute for a degree.

EXPERIENCE/SPECIFIC KNOWLEDGE:

• Ten (10) years of experience in document control and administration.
• Intermediate…