Project Assurance Coordinator

Job Summary:

The Project Assurance Coordinator leads the consistent application and continual improvement of project assurance processes across Viking. This role owns the maintenance and evolution of assurance tools and templates, proactively tracks and analyzes assurance deliverables, facilitates and guides peer reviews, and partners with leadership to update standards, guidance, and best practices. This position exercises independent judgment in identifying assurance needs, advising project teams, and driving alignment with assurance expectations under the direction of project assurance leadership.

Experience & Education:

• Bachelor's degree in engineering is preferred
• Minimum 10 years of experience in industry
• Familiar with offshore project life cycles (brownfield topsides and subsea), including typical deliverables and assurance activities
• Understanding project delivery models and project maturation processes; PMP or Lean certification is a plus
• Experience supporting deepwater projects preferred, within an EPCI contractor or operator environment, in areas such as assurance, project engineering, project management, interfaces, or project planning
• Knowledge of standard project management, engineering, assurance, and document control processes and deliverables
• Strong problem-solving skills, able to drive outcomes with multiple stakeholders
• Able to multitask, work effectively in small, flexible teams, and understand varied challenges across organizational groups
• Proficient in Microsoft Office (Excel, PowerPoint, Word), electronic document management systems (eDMS), document markup tools, Visio, and Microsoft Teams

Essential Duties& Responsibilities:

• Leads the project assurance activities and tasks. Enforces policies and makes policy changes as needed
• Reviews current project assurance/guidance documentation and ensure deliverables tracking is properly implemented
• Supports Project Managers and subject matter experts in completing assigned deliverables
• Ensures all deliverable-related documentation is stored in approved collaboration sites and/or the electronic document management system
• Assist teams in obtaining approved templates and document numbers from document control
• Tracks formal document review cycles in the document management system, including review status and comments
• Documents planned assurance activities and target dates
• Participate in regular deliverables status meetings, support meeting minutes and deliverables list updates
• Maintains deliverables metrics for each project and share visibility with project teams and discipline leadership
• Provides guidance and training to project teams on assurance and deliverables processes
• Captures lessons learned and improvement opportunities for future process updates.
• Ensures formal document review comments are reconciled, closed out, and properly recorded
• Maintains deliverables lists across projects and coordinate with stakeholders as required.
• Ensures informal deliverables are stored, organized, and searchable in collaboration sites
• Coordinates document numbering, templates, review cycles, distribution, and comment-tracking logs with document control.
• Moves formal documents through the development and approval cycle.
• Helps develop and maintain an organized archive of project templates and tools for future projects.

Physical Requirements:

• Ability to pass a background, drug screen and or physical

GATE Energy is an Equal Opportunity Employer

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.