IP Docket Analyst

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The IP Docket Analyst will provide detailed, accurate information on a daily basis to IP attorneys and staff regarding client information and deadlines, assisting the overall effective operations of the Docket Department. The Analyst maintains their assigned docket portfolios according to established policies and procedures, performs all job functions relating to review of documents and established process and procedure, and exercises discretion and confidentiality in maintaining contact with clients, attorneys, and staff for docket-related matters.

The Analyst works closely with the Docket Specialists and as a team member to meet the goals of the firm.

• Read, sort and distribute incoming patent mail, either from the U.S. Patent and Trademark Office “USPTO,” all other foreign government agencies, and/or foreign associates in a timely manner and in accordance with established procedures.

• Provide guidance and respond to docket-related questions and problems from the IP team of attorneys and staff.

• Ensure full docket clearance on a daily basis, including monitoring workflow and maintaining the integrity of the filing logs, in accordance with established policies and procedures.

• Maintain an accurate docket database and provide reports as requested or required.

• Electronically distribute USPTO mail to attorneys and staff.

• Scan client and legal documents to firm’s electronic document management system.

• Process abandoned and/or inactive files.

• Maintain positive contact with attorneys, staff and clients and observe confidentiality of the Docket Department and firm’s clients.

• Ensure the accuracy and completeness of docketing of documents received from the USPTO within the requirements set by the Code of Federal Regulations, clients, all other foreign government agencies, and/or foreign associates.

• Maintain and distribute an electronic global docket calendar, as assigned, for domestic/international patents and as required within established guidelines and procedures.

• Manage Foreign invoices and data within the firm’s designated applications

• Maintain e-files through the firm’s IP Management System/iManage integration

• Perform special projects as assigned, with accuracy and within the specified timeline.

• Effective communication skills, both verbal and written.

• Ability to work under pressure while producing a high volume of information with a high level of accuracy.
• Excellent proofreading skills.
• Ability to identify and analyze complex issues and problems in relation to managing data.
• Strong attention to detail.
• Ability to work independently as well as work well as a team member.
• Ability to work closely with all departments in understanding their processes in order to assist with the day-to-day operations of the IP Practice Sections.
• Effective interpersonal skills to be able to communicate and follow instructions effectively from a diverse group of attorneys and staff.
• Ability to multi-task, work independently with minimal supervision, and work under pressure with high quality results.
• Possess a working knowledge of docket software applications.
• Proficient in Microsoft Office Suite.

• High school degree or equivalent. College degree or equivalent specialized training (e.g., paralegal studies) beneficial.
• Minimum of four (4) years of progressive Intellectual Property experience.
• Demonstrated experience with and strong understanding of domestic/foreign patent matters.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be…