Legal Practice Assistant

Job Description

Cozen O'Connor's Houston office seeks a full-time Litigation Legal Practice Assistant with proven e-filing experience in Federal and Texas District Courts, as well as courts in neighboring states. The successful candidate will demonstrate initiative, strategic thinking, and the ability to work independently under tight deadlines. Exceptional written and verbal communication skills, attention to detail, and proficiency in assisting senior attorneys are essential.

Strong organizational and computer skills are required.

Work Schedule
Hybrid:
Three days in-office, two days remote

Responsibilities

• Prepare litigation documents, including pleadings and discovery, from draft to final format
• Proofread all work for accuracy and context
• Maintain client and office files in accordance with firm guidelines (electronic and paper)
• Submit new client and matter forms
• Arrange travel, including transportation, car rentals, and hotel reservations
• Manage document workflows: duplication, PDF conversion, printing, mailing, and merging
• Prepare and submit expense reports and check requests
• Collaborate with the Billing department to resolve issues and process final statements
• Utilize clients' electronic billing systems and monitor billing processes
• Communicate with clients daily via phone and email
• Schedule and coordinate meetings and conferences
• Demonstrate strong document processing and project management skills
• Support other practice areas as needed

Qualifications

• 7-10 years of recent litigation experience
• State and Federal e-filing expertise
• Familiarity with litigation procedures and processes
• Calendaring and docketing experience
• Experience with document management systems (iManage Work 10 preferred)
• Redlining experience preferred
• Advanced proficiency in Microsoft Word and Outlook
• Professional interaction with clients, attorneys, and staff
• Willingness to work overtime
• High school diploma or equivalent required
• Experience with any of the following will be a plus:
  • Emburse/Chrome River (Invoice and Expense submissions)
  • Big Hand Hub
  • Docket Enterprise (BEC Legal)
  • Accellion-Kiteworks (File Box) Secure File Transfer
  • Docu Sign and E-Notary
  • InTapp Time
  • Maptician
  • QLIK (Staff Boards and Payment Portal)
  • Simpli File (ERecording)
  • Client billing systems such as T360, Legal
    
    X and Dxc Tech

About Us

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, Cozen O'Connor has over 925 attorneys practicing internationally in 32 cities across North America and Europe.

The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O'Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.