Sourcing and Procurement Lead

Quaise Energy is unlocking Earth’s deep heat to deliver clean, reliable, baseload energy at scale – almost anywhere in the world. As both a technology innovator and project developer, Quaise builds and operates solutions that harness superhot geothermal energy far below the surface, enabling power generation that can rival the output of today’s most efficient fossil fuel and nuclear plants.

Leveraging millimeter wave drilling, developed after more than a decade of research at MIT, Quaise’s mission is to make superhot geothermal a backbone of the modern energy system, offering affordable, zero-carbon power and true energy independence for communities and nations everywhere.

The Sourcing & Procurement Lead executes day-to-day procurement and sourcing activities that support Quaise’s engineering, manufacturing, field, and operational teams. This role manages the purchasing cycle from requirements review and supplier solicitation through quotation analysis, purchase-order placement, expediting, delivery coordination, documentation, and issue resolution. The Sourcing & Procurement Lead works closely with internal stakeholders and suppliers to secure materials, equipment, and services that meet technical, quality, cost, and schedule requirements;

maintains accurate records and status reporting; and identifies supply, delivery, quality, and commercial risks early so that appropriate recovery actions can be taken. Success in this role requires sound judgment, attention to detail, responsive communication, and the ability to manage multiple priorities in a fast-paced, technically complex environment.

Additional responsibilities include maintaining a positive corporate culture, promoting a safe and creative work environment, identifying and supporting opportunities for external collaborations, and other activities designed to improve Quaise.

Essential Functions (Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.)Lead the maintenance of standard agreement templates for field services, supply/procurement, and professional services. Collaborate with project managers and legal counsel to update and adapt these templates as needed to support regulatory compliance.

Manage supplier relationships and performance, including delivery, responsiveness, documentation, and quality conformance.

Develop professional supplier relationships and escalate delivery, quality, or commercial risks to management in a timely manner.

Collaborate with Engineering and Production to clarify requirements, resolve supplier questions, confirm receipt and acceptance of parts, and align priorities.

Prepare and issue complete RFQ packages; evaluate quotations and support supplier selection based on cost, quality, delivery, and technical requirements.

Maintain purchasing status reports and provide clear updates on order status, shortages, delivery risks, and recovery actions.

Create and manage purchase orders for materials, services, and equipment using procurement and ERP/MRP systems.

Expedite open orders, obtain order confirmations, monitor delivery schedules, and proactively communicate supply or schedule risks.

Review basic manufacturing and design documents, such as drawings, bills of materials, specifications, and revision requirements, to support accurate purchasing.

Coordinate logistics and transportation of goods, both international and domestic, from key Quaise suppliers and between Quaise locations, including shipment planning, carrier coordination, tracking, customs and tariffs, and issue resolution.

Maintain complete and accurate procurement records, including quotations, purchase orders, acknowledgments, certificates of insurance, quality documentation,…