Assistant Property Manager

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people.

Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

The Assistant Property Manager supervises and supports a regional portfolio of facility, office, retail, apartment, or similar commercial or residential spaces. The Assistant Property Manager is expected to travel to conduct site visits and inspections, to be hands on in performing work, to supervise and coordinate on-site staff and contractors/vendors, execute a preventive maintenance program, procure materials, supervise day-to-day maintenance and janitorial duties of the property, and perform budget tracking.

This person is also expected to determine the need and extent of service, equipment required, type and number of operation and maintenance personnel needed, and to perform and assign work. Must be committed to enhancing operational efficiency, driving revenue growth, and fostering strong client and tenant relationships while ensuring compliance with local laws as well as industry regulations and standards. Establish excellent relationships with all tenants to quickly resolve needs that may arise and maintain the highest levels of tenant satisfaction.

Proactive extrovert that enjoys and excels at fostering relationships and a community environment.

• Responsible for the routine, scheduled maintenance & on-call work orders for a regional portfolio of buildings in the greater NYC area.
• Inspects facility or building equipment daily to determine need and extent of service, cleaning or maintenance required.
• Prioritizes work to ensure building occupant’s needs are met in a timely fashion and assigns work requests to appropriate personnel to perform required maintenance, servicing and repairs. May also perform some repairs and servicing.
• Respond to tenant requests and needs and coordinates with Property Management and building staff to resolve the issues.
• Visits with building occupants to ensure that their needs are met and solicits suggestions for improvements.
• Coordinate and participate in training on maintenance, safety, equipment and systems.
• May directly or indirectly supervise both skilled (plumbing, carpentry, painting, electrical, mechanical, maintenance) and unskilled staff (cleaning, moving, dispatch, security) and assign them to perform facility/building and site maintenance, repairs, cleaning, and servicing.
• Develops, implements, and oversees a preventive maintenance program for all facilities and equipment.
• Coordinates, oversees, and directs vendors and contractors performing servicing, repairs, and construction on site.
• Compiles records of labor and material cost for operating building and issues cost reports to supervisor.
• Maintain, open and close buildings work orders in the department’s computerized maintenance management system (CMMS).
• Respond to and direct emergency response to portfolio critical incidents.
• Monitor & enforce terms of all lease agreements, the billing & collection of rents and other tenant charges in compliance with leases
• Assist with the selection and performance of vendor services, including preparation of requests for proposals and service agreements.
• Monitor vendor…