Office Manager Job Houston area,Texas USA,Management

Position: OFFICE MANAGER
JOB DESCRIPTION: OFFICE MANAGER

JOB TITLE: Office Manager

EMPLOYER:

Auto Fit USA LLC

DEPARTMENT: All DEPARTMENTS

REPORTS TO: Upper Management

SUMMARY: Manages and coordinates office and warehouse operations and activities.

OFFICE MANAGER DUTIES AND RESPONSIBILITIES:

Manages and organizes office operations and procedures including but not limited to bookkeeping, payroll, information management, filing systems, supplies, and staffing.
Orders and maintains office supplies and inventory.
Maintains office equipment; negotiates and monitors purchase and lease contracts.
Analyzes and maximizes office productivity.
Establishes, modifies, implements, and monitors systems and procedures to enhance timely and efficient workflow.
Develops and manages a central filing system including archives and vendor files.
Establishes and monitors uniform correspondence procedures and style practices.
Develops and monitors office budget; ensures office activities are conducted within budgetary restrictions; initiates cost reduction programs.
Manages office(s) security system.
Prepares reports and correspondence as needed.
Negotiates and maintains contracts with outside vendors.
Manages office petty cash fund and reimbursement procedures.
Assists with general clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
Hires, trains, supervises, motivates, and develops office staff; manages schedules and workflow.
Assigns duties and monitors quality of work; assures staff conforms to organizational policies and procedures and government regulations.
Provides day-to-day guidance and oversight of subordinates; actively works to promote and recognize performance.
Keeps up to date on overall activities of the team, identifying problem areas and taking corrective actions.
HR generalist and some HR activates
Safety and OSHA 300 compliance
Performs other related duties as assigned by management.

OFFICE MANAGER SUPERVISORY RESPONSIBILITIES:

Directly supervises 20 employees within the 5 department(s).
Indirectly supervises 200 employees within the 5 department(s).

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems

OFFICE MANAGER QUALIFICATIONS:

Bachelor's degree (B.

A.) or equivalent, two to four years related experience, or equivalent combination of education and experience.
Basic competence in duties and tasks of supervised employees.
Excellent verbal and written communication skills.
Commitment to excellence and high standards.
Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
Ability to work independently and as a member of various teams and committees.
Acute attention to detail.
Ability to deal effectively with a diversity of individuals at all organizational levels.
Good judgment with the ability to make timely and sound decisions
Demonstrated ability to plan and organize projects.
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Proficient in HR platform, Training videos program, Microsoft Office
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Bilingual skills are a plus.

OFFICE MANAGER COMPETENCIES:

Problem Solving--Identifies and resolves problems in a timely manner;
Gathers and analyzes information skillfully;
Develops alternative solutions;
Works well in group problem-solving situations;
Uses reason even when dealing with emotional topics.
Delegation--Delegates work assignments;
Matches the responsibility to the person;
Gives authority to work independently;
Sets expectations and monitors delegated activities;
Provides recognition for results.
Leadership--Exhibits confidence in self and others;
Inspires and motivates others to perform well;
Effectively influences actions and opinions of others;
Accepts feedback from others;
Gives…


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