Assistant Director, Office of Procurement Services

Assistant Director, Office of Procurement Services (OPS) - Purchasing/Central Warehouse - School Year  

Spring Branch Independent School District
Job Description
Assistant Director Office of Procurement Services (OPS) - Purchasing/Central Warehouse

Job Title:
Assistant Director Office of Procurement Services (OPS) - Purchasing/Central Warehouse

Reports To: Executive Director of Compliance and Procurement

Classification: Administrative

Wage/Hour Status: Exempt

Days: 230

Salary: See Compensation Plan for Administrative/Professional Pay Plan, Pay Grade 107

Contract: Non-Chapter 21

Date Revised: 11/15/2023

Primary

Purpose:

This position will assist with compliance, cost-savings initiatives, policy and procedure recommendations, and overall management of day-to-day operations including negotiations and conflict resolution with internal and external stakeholders. This position is responsible for overseeing the District's centralized purchasing program and acts as an advisor to the executive leadership on all matters related to the purchasing of goods and services in the district.

Qualifications/

Skills:

Education/Certification:

• Bachelor's degree in a business field (required).
• Master's Degree in business field (preferred).
• Certification through TASBO, NIGP, or ISM (preferred).

Special Knowledge/

Skills:

• This individual will be required to operate with a high level of discretion, ethics, and integrity, as well as possess excellent judgment.
• Exemplifies exceptional leadership, effective communication skills, personal integrity, discretion, ethics, and collaborative leadership style.
• Ability to effectively direct, teach, and motivate others and be skilled in dealing with people on all levels.
• Ability to manage/supervise and work with people effectively.
• Excellent communication and interpersonal skills. Possess strong communication skills with the ability to maintain effective working relations with internal customers and vendor community.
• Advanced skills and experience in effectively operating Windows applications of Microsoft Word, Excel and Access (i.e. word processing, spreadsheets, etc).
• Advanced skills in developing and preparing specifications and scopes of work.
• Experience in expediting/implementing large orders, turn-key projects.
• Knowledge of Texas school district/municipal purchasing laws, rules and regulations.
• Knowledge of and skill applying advanced purchasing tools and techniques.
• Ability to organize, prioritize, meet established deadlines and handle multiple tasks.
• Knowledge of standard public/private purchasing procedures.
• Ability to follow instructions and plan work for others.
• Success with training and managing employees.
• Strong customer service skills.
• Possess strong trouble shooting skills.

Experience:

• Five (5) years experience in purchasing, business, industry, or educational setting required.
• Business office management experience
• Contract negotiations and specification development
• Personnel management
• Exceptional technology experience

• Advanced experience in program management.
• The Office of Procurement Services (OPS) strives for continual process and service improvements. OPS is also responsible for the District's surplus program.
• Assist Executive Director with the administration of the Procurement Services Department to ensure compliance with all federal, state, local and district regulations, policies and standards.
• Identify procurement needs and help the Executive Director set priorities and achieve department goals.
• Coordinate with the Executive Director in the preparation of accurate reports on spend management, Key Performance Indicators and operating costs for the Department and the District.
• Provide technical assistance where necessary.
• Oversee the Records Management program in the District.
• Assist Executive Director with the planning and development of Procurement Services budget, and capital improvement plan.
• Provides guidance on goods and services procurement, consistent with District policies, applicable laws, and best practices
• Responsible for district wide acquisition planning and contract execution
• Reviews budget and resource allocations and employee performance against department objectives and service delivery items to ensure productivity, high quality work, and workforce development.
• Manages and coordinates special assignments as provided by the Executive Director.

• Supervises procurement personnel as assigned by the Executive Director
• Develop and conduct…