Senior Administrative Manager - Neurosurgery Administration Job Houston area,Texas USA,Management

Senior Administrative Manager

Join the UTHealth Houston Department of Neurosciences as a Senior Administrative Manager and play a key role in supporting the success of our Neurosurgery Administration team. In this leadership position, you will oversee the department's daily business, financial, and administrative operations, helping to ensure efficient workflows, regulatory compliance, and exceptional organizational performance. We are seeking a highly organized, service-oriented professional who excels at building collaborative relationships, managing competing priorities, and driving projects through completion.

The ideal candidate will bring strong business acumen, sound judgment, and attention to detail while overseeing budgets, personnel processes, and administrative staff. Experience with systems such as Visa processing, FML, HCM, FMS, Coupa, Concur, calendar management platforms, or comparable enterprise systems is highly valued. If you are passionate about operational excellence and supporting a world-class academic healthcare environment, we encourage you to apply.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you'll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!

Position Summary:

Responsible for the daily business operational and financial management of a large organizational unit or service line. Ensures compliance to the fiscal, budgetary, personnel, and operational systems established by university, departmental, program, and grant guidelines. Makes complex business process decisions requiring comprehensive knowledge, discretion and independent judgment of a wide range of regulations, policies, procedures and business practices. Additional guidance may be provided with a detailed position description.

Position

Key Accountabilities:

Manages the day to day business and financial processes, trends past performance and forecasts future financials.

Manages the Human Resources activities for direct reports and department staff in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary plan. May manage Faculty recruitment process.

Regularly handles confidential information and sensitive issues.

Manages faculty and staff files, as well as weekly time reports, vacations, sick leaves, and time and effort reports. Approves all department/division expenditures.

Reviews and obtains necessary approvals for all personnel action forms regarding appointments, promotions, separations, salary actions, fund source changes, and other types of personnel action.

Ensures actions are processed accurately and in a timely manner in the human resources and financial management systems.

Monitors open encumbrances. Manages expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.

Monitors travel, purchasing, payroll, timekeeping, contracts and grants.

Manages the acquisition of documents needed to monitor adherence to grant or program requirements.

Maintains departmental, unit or service line equipment and space inventories.

Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.

Provides approval of purchase requisitions based on established signature authority guidelines.

Manages and coordinates the daily activities of the department/program through…