Department Administrator Leukemia

University of Texas MD Anderson is a leading institution focused on cancer care, research, education, and prevention. The Department Administrator is a key leadership role responsible for overseeing the business, financial, operational, and administrative functions of an academic and clinical department. The Department Administrator serves as the primary administrator and chief business officer, ensuring alignment with institutional priorities while supporting departmental success.

Within Leukemia, the Department Administrator collaborates closely with department leadership, faculty, staff, and institutional partners to manage resources, support strategic initiatives, and promote operational excellence. The Department Administrator plays an essential role in advancing the mission of UT MD Anderson through effective financial stewardship, personnel leadership, and long-range planning.

The ideal candidate will possess experience leading complex administrative, financial, operational, and personnel functions within an academic, healthcare, research, or clinical environment. A strong background in budget management, strategic planning, grants administration, human resources oversight, and operational improvement is highly desirable. Education, experience, and licensure requirements were not provided; therefore, candidates should demonstrate qualifications aligned with the scope and complexity of the role.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

• Review and administer departmental and programmatic budgets in accordance with institutional guidelines and strategic plans
• Monitor expense and income activity for all centers and ensure timely, accurate financial tracking
• Reconcile chart field strings and evaluate monthly balances for financial accuracy
• Apply institutional and state guidelines related to purchasing, travel, check requests, and other expenditures
• Utilize institutional financial systems to monitor and analyze financial activity
• Conduct financial analyses for new and proposed programs through development of proformas
• Protect departmental assets, records, and property from losses, errors, and irregularities
• Prepare and provide required budgetary and financial reports
• Coordinate capital equipment requests and requisitions following approval processes
• Support financial planning, forecasting, and resource allocation decisions

• Oversee preparation and coordination of grant proposals and contractual agreements
• Review budget, staffing, and space requirements for grants prior to submission
• Monitor grant and contract activity for compliance with applicable regulations and deadlines
• Ensure timely processing of grant-related materials through appropriate divisional channels
• Manage administrative responsibilities associated with research programs and sponsored activities

• Coordinate physical resource utilization, including space planning, inventory control, and property maintenance
• Assist with relocations, renovations, and facility planning initiatives
• Maintain the appearance and functionality of assigned departmental spaces
• Coordinate effectively with institutional departments and organizational peers to achieve goals
• Anticipate operational barriers and opportunities and develop plans to address them
• Organize and direct assigned operational areas and activities
• Develop, implement, and evaluate departmental communication strategies
• Promote effective information exchange across department, division, and institution

• Ensure appropriate selection, orientation, utilization, and evaluation of personnel
• Conduct annual performance evaluations for direct reports using institutional systems
• Coordinate and support evaluations of indirect reports
• Develop and maintain performance standards focused on measurable job-specific outcomes
• Ensure employees maintain current position descriptions and performance expectations
• Provide…