Project Coordinator Job Houston area,Texas USA,Management

Job Purpose

To work with, and support, the Project Manager and/or Senior Project Manager/Project Director during the execution phase of a project in all Project Management areas, including general administration, contributing as required to help achieve the project and business objectives, including HSE, management of change, Quality, budget control, risk management, schedule, procurement and reporting. Acting as deputy during periods of Project Manager absence.
To manage and execute a Package of work to an agreed specification, scope, quality, lead-time and cost; ensuring on-time delivery and achievement of budgeted margin and cash.

Duties & Responsibilities

Drive safe working and adherence to HSE requirements.
Communication and stakeholder management, including establishing good working relationships with the Client if required.
Interfacing with:
Project Directors/Managers, Project Planners, Engineering, Quality, Business Planning, Finance, Procurement, Manufacturing, Operations Management, Customers, Global & Regional Project Management & Project Services teams.
Coordinate and participate in the Project Launch meetings and support the Project Director or Project Manager in the start-up activities.
Coordinate and follow up activities between Admin, Engineering, Procurement and Construction (AEPC) functions from start-up until project close.
Support the Project Risk Manager in risk and opportunity review meetings, clearly identifying risks, formulating and implementing mitigation strategies.
Support the Change Management processes; ensure project changes are executed in accordance with global procedures. Support the Business Manager / Commercial manager to progress and close out changes.
Support man-power planning with the Finance team and contribute to man-hours forecasting, actual vs budget monitoring and control. Coordinate the mobilization and demobilization of project personnel throughout the project
Support the Project Director or Project Manager in expediting to meet on-time delivery, particularly with respect to manufacture and assembly.
Understand cash forecasts, Revenue Recognition and Project P&L, communicating this information to key project stakeholders as required.
Liaising with Supply Chain, expedite deliverables to protect critical path & on time delivery.
Regularly maintain and update tracking/status information for project reporting.
Support the setting up and maintenance of internal and external communication platforms (SharePoint,Teams etc.).
Processing input from Work Packages and functional areas and assisting in the issue of weekly/monthly reporting.
Creation and management of organization charts, vacation and project contact lists.
Support with departmental continuous improvement initiatives.
Responsible for supporting Lessons Learnt activities throughout project execution
Coordinate with Engineering, Project Start-up Team and Finance to load top level part numbers on Sales Orders through Sales Order Amendment Forms and ensure demand is loaded in SAP according to contracted schedule

Qualification / Education requirements

Preferably degree qualified (e.g. Project Management, Engineering or Business) or equivalent experience in a project management or engineering related role.
Basic experience in bespoke machinery / manufacturing, preferably subsea background.

Preferred Skills / Competency

Understand when and how to elevate to get the required support when required.
Ability to comprehend financial constraints, targets and information relating to the project and an understanding of Cash, Revenue Recognition and Project P&L.
Basic experience in contractual and financial functions.
Proven experience in at least some of the following project collaboration tools (e.g. MS Office, Teams,…