US Payroll Tax & Compliance Lead; ADP WFN

TITLE:

US Payroll Tax & Compliance Lead (ADP WFN)

REPORTS TO:

VP of Human Resources

LOCATION:

Remote in PH

EMPLOYMENT TYPE:

Full-Time

Career Team is looking for a US Payroll Tax & Compliance Lead (ADP WFN) to join its team! This is a critical role responsible for the accurate, timely, and compliant processing of payroll for all employees. You will not only be our technical subject matter expert for 15+ US state tax jurisdictions but also a people leader managing a dedicated team payroll team.

As a remote leader, you will be the bridge between our US operations and our global mission.

• 100% Remote: work from the comfort of your home, anywhere in the Philippines;
• Night Shift Premium:
  Competitive Night Shift Differential for graveyard hours. Expected works hours are 10:00pm to 7:00am PHST
• Health First:
  Premium HMO coverage with options to add dependents;
• Stability:
  Employment with a US-based organization that offers amazing options for advancement;
• Generous Leave: paid holidays and 15 paid time off, offered on an accrual basis.

• Team Leadership:
  Supervise and mentor the junior payroll staff, ensuring their professional growth and the accuracy of their output.
• Workflow Oversight:
  Manage the end-to-end payroll lifecycle for 15+ states, acting as the final point of escalation for complex tax and system issues.
• Multi-State Tax Leadership:
  Mastermind the withholding, filing, and reconciliation for 15+ states, including SUTA/FUTA, FICA, and local tax nexus.
• System Optimization:
  Serve as the Subject Matter Expert (SME) for ADP Workforce Now, ensuring seamless system integration and data integrity.
• Tax Compliance:
  Lead the registration of new state tax IDs and manage SUTA/FUTA/FICA compliance across a growing US footprint.
• Compliance & Audit:
  Lead the response for all federal and state tax notices, garnishments, and year-end (W-2/W-3) reconciliations.
• Strategic Reporting:
  Provide the C-suite with accurate and timely reports concerning audits, 401k, and trend reporting.
• Process Engineering:
  Shift the payroll function from manual zagging to automated, scalable excellence.

• Approach each day and task with a ZAG mindset.
• Other duties and projects as needed.

• US Payroll Expert:
  Extensive experience managing US payroll (multi-state experience is non-negotiable).
• System Power User:
  High proficiency in payroll systems, such as ADP Workforce Now, Kronos/Ukg, and Advanced Excel (Pivot Tables, V-Lookups, Macros).
• Education:
  
  Bachelor’s degree in Accounting or Finance (CPA or CPP certification is a massive plus).
• Communication:
  Flawless English communication skills, capable of explaining complex tax issues to US-based staff.
• Adaptability:
  Comfortable working 10:00 PM – 7:00 AM PHST to align with US Eastern/Central time zones.

Salary: $85,000 - $110,000 PHP/month based on experience

Founded in 1996, Career Team is socially conscious organization that seeks to close the nation’s opportunity divide through government-funded workforce development programs designed to help individuals get the skills, knowledge, and resources needed to obtain quality employment. In addition to administering these programs, Career Team develops and leverages cutting‑edge software tools to ignite transformative change within the workforce development industry. Career Team is revolutionizing the operational landscape for workforce development professionals through its Career Edge platform, which includes state-of-the-art job training tools and advanced case management systems.

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