Events and Marketing Coordinator

Job Description

• Serve as a point of contact for member inquiries, providing timely, accurate, and professional support while fostering strong relationships.
• Monitor, research, and track member activity, recognition, media coverage, and firm announcements, preparing reports and updates as needed.
• Draft and proofread content for marketing campaigns and other member-facing communications, ensuring accuracy, consistency, and brand alignment.
• Maintain and update information in proprietary platform, ensuring accuracy, consistency, and timely publication of content, communications, and organizational resources.
• Coordinate communications across social media platforms and other digital channels.
• Manage and maintain the marketing and communications calendar, coordinating schedules, deadlines, and key activities to support the timely execution of campaigns and organizational priorities.

• Coordinate in-person and virtual events, by managing event logistics, timelines, agendas, event materials, and project status reporting.
• Manage event registration and attendee tracking processes, monitor accommodations and related logistics, resolve participant inquiries and issues, and provide regular status updates.
• Coordinate speaker participation, including communication, presentation materials, and speaker logistics.
• Support committee operations by coordinating meetings, managing communications, and related documentation.

• Communication Skills Exceptional written and oral communication skills, with the ability to communicate quickly and effectively in a fast-paced environment and respond appropriately to sensitive inquiries.
• Organization Skills Strong organizational and project management skills, with the ability to manage multiple deadlines and strong attention to detail.
• Attention to Detail Strong attention to detail and commitment to quality, ensuring accuracy across communications, records, reports, and organizational materials.
• Reasoning Skills Ability to solve practical problems and interpret instructions furnished in written, oral, diagram or schedule form.
• Interpersonal Skills Ability to interact well with executives, members and coworkers, adapt quickly to changing conditions, and build lasting relationships with contacts locally and internationally.
• Research Skills Ability to research and summarize information.
• Technical Skills Experience with CRM platforms; advanced Microsoft Office skills, including Excel, Teams and Copilot; experience with Smartsheet.

• Association or professional services experience
• Website content management experience
• Hotel coordination experience
• Familiarity with global business and experience working internationally and in the legal industry

• Bachelor's degree (Preferred)
• International personal or business experience and/or background
• Experience working in the legal industry
• Research and database management experience

• Highly motivated and energetic, with the ability to show initiative and work independently.
• Ability to respond appropriately to rush projects while under pressure.
• Positive public relations attitude and approach when dealing with members and other external audiences.

Hybrid, based in Houston, Texas. In office Tuesday and Wednesday; remote Monday, Thursday and Friday.

Hours:

8:30 am – 5:30 pm, Monday–Friday.