Event & Marketing Coordinator

This position is hybrid, Monday–Thursday in the office and Friday remote.

The Houston Business Journal is seeking a highly organized, creative and energetic Event & Marketing Coordinator to join our events team.

This role is ideal for someone who loves both the creative side of marketing and the fast-paced execution of live events. The Event & Marketing Coordinator will work closely with the Event Director and other departments to help market, plan and execute Houston Business Journal events throughout the year.

From developing social media content and building event registration pages to communicating with honorees and sponsors, preparing event materials and working onsite, this position plays an important role in bringing the Houston Business Journal’s events and award programs to life.

The successful candidate will be an excellent communicator and highly organized multitasker who can manage multiple events and deadlines simultaneously. We are looking for someone who takes initiative, brings fresh ideas to the table and understands how to use social media and digital marketing to build excitement, engagement and attendance around events.

Event Marketing & Social Media

• Develop and execute a marketing plan for each Houston Business Journal event in partnership with the Event Director.
• Create engaging, creative and timely social media content promoting events, nominations, honorees, speakers, sponsors and other event-related initiatives.
• Maintain a consistent social media calendar for events, with content planned and scheduled in advance for review.
• Create approximately 1–2 creative event-related social media posts per platform each business day
  , based on the active event calendar and marketing needs.
• Identify opportunities for new social content, including behind-the-scenes content, honoree and speaker spotlights, countdowns, event-day content and post-event recaps.
• Assist with capturing and posting social content onsite at events.
• Coordinate event email marketing, print advertising, website promotion and other marketing efforts.
• Submit and manage internal requests for event-related email, digital and print creative.
• Ensure event branding and messaging are accurate and consistent across all platforms.
• Identify and help build relationships with community and promotional partners to expand event awareness and reach.

Event Registration & Digital Platforms

• Create, maintain and update online event registration pages.
• Ensure event pages accurately reflect current sponsors, speakers, honorees, schedules and event information.
• Make updates throughout the event cycle as information changes.
• Assist attendees with registration questions and provide excellent customer service.
• Help manage nomination-related customer service and inquiries for awards programs.

Honoree, Speaker & Sponsor Coordination

• Serve as a primary point of communication for event honorees throughout the awards process.
• Support sponsor communication, registration and fulfillment of event-related benefits.
• Maintain accurate sponsor, speaker, honoree and event trackers.
• Coordinate with community partners regarding tickets, promotional commitments and event deliverables.
• Work closely with the editorial team to collect honoree information and materials needed for special publications and event coverage.

Event Planning & Execution

• Work closely with the Event Director to brainstorm themes, experiences, décor and creative elements for Houston Business Journal events.
• Assist with event preparation, including name badges, table signs, programs, awards, signage, sponsor materials, photo backdrops and other event collateral.
• Manage event registration and check-in onsite.
• Assist with event load-in, setup, execution and load-out.
• Help ensure sponsor…