Development Coordinator, Annual Campaigns

Job Category
:
Development

Requisition Number
: DEVEL
001667

• Posted :
  December 9, 2025
• Full-Time

Showing 1 location

The Central Administration Building
5100 Montrose Blvd
Houston, TX 77006, USA

Responsibilities:

• Partner in the execution of the Museum, Bayou Bend Collection and Gardens, Glassell School of Art, and Rienzi Annual Fund Drives, managing a high volume of monthly renewals and fulfillment with minimal supervision. Responsibilities include cleaning mailing lists, identifying special cases, mail‑merging, printing, stuffing, and assisting with donor acquisitions (such as scheduling volunteers and coordinating with the mail house).
• Produce Leadership Circle fulfillment packages and invitations
• Keep and manage inventory of mailing materials, proactively calculating annual quantities required and ordering additional inventory when stocks are low
• Assist in the preparation of Annual Fund Drive materials, including preparing and submitting graphics request forms
• Process and track Annual Fund Drive revenue and expenditures, and collaborate with the Senior Development Officer on budgeting
• Create and track the overall Annual Fund Drives schedule
• Create comprehensive giving reports for internal stakeholders and donor listings for MFAH webpages and publications
• Contribute to the development of digital campaigns and fundraising films (from creative concept through logistical implementation) to enhance donor engagement
• Assist VIP donors with confidential giving history information and stewardship fulfillment, by phone and in person
• Maintain up‑to‑date knowledge of donor benefits and stewardship activities
• Provide on‑site support at development events specific to the Annual Campaigns and at fundraising events as needed
• In addition to responsibilities related to the Annual Fund Drives, perform similar tasks for the Core Salon patron group and the Rienzi Garden Endowment Fund
• Work closely with Senior Development Officer to pilot new fundraising strategies that reach new audiences and harness digital opportunities
• Serve as the primary liaison with operations team to improve reporting processes and maintain accuracy of Tessitura data

Skills, Knowledge and Abilities:

• Hybrid right‑and‑left‑brain skill set: highly proficient with data, spreadsheets, and operational workflows, while also contributing imaginative concepts and storytelling ideas for fundraising campaigns.
• Excellent administrative, organizational, and time‑management skills, with a strong emphasis on meticulous attention to detail and task prioritization.
  Proactive and self‑motivated, capable of managing core tasks with minimal supervision and identifying opportunities to improve processes.
• Exceptional interpersonal and communication skills, adept at collaborating courteously and effectively with diverse museum staff and high‑level donors.
• Sound judgment and discretion in handling confidential information.
• A strong interest in the arts and the ability to approach projects with creativity and curiosity.
• Availability to work some evening and weekend hours to provide on‑site support for events.

Education and Experience:

• Bachelor's degree in related field preferred, or an equivalent combination of experience and education demonstrating comparable skills and abilities
• Experience in donor stewardship, client relations, project and budget management, or administrative roles, preferably within cultural or arts organizations
• Experience successfully coordinating large direct mailings strongly preferred
• Strong proficiency in Microsoft Office Suite, particularly Excel; experience with Tessitura or other CRM software preferred
• Experience with – or a willingness to learn - data analysis, digital solicitations, and strategies for donor acquisition, renewal, and stewardship

About the MFAH

The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Our multifaceted institution includes multiple gallery buildings, a sculpture garden, two art schools, three eateries and two…