Document Control Specialist; Contractor

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HR Only - Contractor QUALITY CONTROL Houston, TX, US

2 days ago Requisition

The Document Control Specialist is responsible for electronically distributing documents to users and ensures that all users possess the correct versions of documents. This is a position will be on a contract (1099) to begin, with potential for this to be a perm position.

• Follow established procedures and distribution lists to distribute documents to users by using the current in house EDMS system and any Client EDMS system as needed.
• Must be able to follow project index and compile electronic version of final project data books.
• Operates various types of printing equipment to reproduce documents into hard copies of final data books if required.
• Run weekly reports out of the EDMS system for Project Managers per project.
• Attend any required project Kick Off Meetings.
• Manages document logs to track document status and other clerical records for document control center.
• Must be highly adaptable to changing project requirements. You will be assigned to multiple projects and will need to manage all the document requirements for each.
• Assists the Document Control team by prioritizing daily work and reviewing the document control man hour budget.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Performs other duties as assigned.

• High school diploma or equivalent required.

• 2 years of related experience highly preferred.

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software.
• Ability to operate various types of document reproduction equipment.
• Excellent organizational skills and attention to detail.
• Ability to learn/use multiple EDMS systems (Aconex, Assai, Vendom, Documentum, etc.)
• Ability to be self-sufficient and work both in a team and solo environments.
• High work ethic required.

Quality

• Take responsibility for the sustainability of Axens and ensuring quality performance
• Report any and all quality related issues or non-conformities to your manager
• Maintain awareness, proactively participate and support all Axens policies for quality management
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 9001:2015
• Assist in achieving Site, Department, Regional and Global Quality Management Program goals and objectives.

Health and Safety

• Take responsibility for the health and safety of self and others
• Report any and all health and safety incidents to your manager
• Maintain awareness, proactively participate and support all Axens policies and objectives regarding health and safety
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 45001:2018
• Assist in achieving Site, Departmental, Regional and Global Health and Safety goals and objectives
• Take responsibility for the sustainability of Axens and protecting the environment
• Report any and all environmental concerns or incidents to your manager
• Maintain awareness, proactively participate and support all Axens policies regarding environmental protection
• Assist in the continual improvement of an effective Integrated Management System complying with the requirements of ISO 14001:2015
• Assist in achieving Site, Departmental, Regional and Global Environmental Management Program goals and objectives