Facilities Specialist

Facilities Specialist (Multi-Site Portfolio)

Compensation: $29 – $32/hour based on experience

Position Type:
Long-term Contract | Full-Time Hours

Position Summary The Real Estate & Facilities Specialist supports a large, multi-site commercial portfolio by managing work orders, coordinating with landlords and vendors, and driving issues through to completion. This is a long-term contract role supporting ongoing operations across an active portfolio. The role requires strong organization, consistent follow-through, and the ability to manage multiple priorities in a fast-paced environment.

• Manage incoming work orders from branches and track through completion
• Determine Landlord vs. Tenant responsibility with guidance as needed
• Coordinate with landlords on repairs and follow up until resolved
• Obtain and review 2–3 bids for tenant-responsible work
• Ensure required documentation is in place (SCA, COI, W-9) prior to work
• Track and maintain HVAC and janitorial service contracts, ensuring agreements remain current and compliant
• Maintain organized records, notes, and documentation in internal systems
• Communicate clearly with Branch Managers, vendors, and internal teams
• Escalate issues as needed to keep work moving

• Experience in facilities, property management, or related field
• Strong organization and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Experience with vendor coordination, service contracts, or maintenance operations preferred
• Clear, professional communication skills
• Proficient in Microsoft Office (Excel, Outlook, Word)

• Be reliable, professional, and respectful in all interactions
• Be present, engaged, and productive during working hours
• Follow direction and established processes
• Take ownership—do not let work sit or stall
• Consistently follow up with landlords, vendors, and internal teams
• Use sound judgment and common sense in day-to-day decisions
• Maintain a low-drama, team-focused approach

• Work orders are actively managed and completed on time
• Follow-ups are consistent and issues do not sit idle
• Landlords and vendors respond due to persistence and clear communication
• Service contracts remain current and compliant
• Branch teams feel supported and informed