Temporary Guidance Secretary - Freshman Campus

Position Title:

Temporary Guidance Secretary

Location:

Freshman Campus of Howell High School

Reports To:

Howell High School Principal and Assistant Principals

Hours/Days:
Five(5) hours per day;
Monday - Friday

Union Affiliation: HESPA

The High School Guidance Secretary assists, supports, and works closely with administration, front office staff and the counseling team to enhance the professional and efficient operation of the school.

• General office duties including answering the telephone, taking messages, transferring calls, answering questions, filing, copying, computer use, PA system, correspondence, and sorting/distributing mail.
• Schedule calendar appointments for counselor, assistant principals, support staff and teaching staff (meeting dates, District calendar dates).
• Maintain conference rooms calendar.
• Must be familiar with all procedures throughout the building.
• Coordinate student needs with transportation department, food service, building staff, Main Office and Media Center.
• Support all offices throughout the high school.
• Order envelopes, stationary, and office supplies for the counseling office.
• Assist in organizing Orientation Day/Open House/Conferences.
• Creating various reports from Power School.
• Assist with first aid and medication.
• Processing incoming and outgoing students along with CA-60’s.
• All grade changes and entering transfer grades on transcript.
• Prints and mails report cards of parents requesting a paper copy each quarter.
• ახლა Prints and mails a final Q4 report card to each student and those parents requesting an extra mailing.
• Coordinating Testing Out for high school classes.
• Support administration with necessary tasks for building of the master schedule.
• Organizes vision screening with the help of the health department.
• Coordinates Local Scholarship Night with community partners and school staff.
• Collaborates with Graduation Coordinator to organize graduation ceremonies.
• Facilitates enrollment of International Students with appropriate counselor.
• Maintains regular,in-personattendance.
• Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

None.

• High school diploma or equivalent.
• Successful completion of the HPS secretarial exam- PRIOR TO APPLICATION.
• Prefer prior clerical experience within a public school setting.

• Ability to effectively present information and respond to questions from administrators awastudents, staff and the general public consistent with the duties of this position.
• Ability общем read and comprehend instructions and correspondence.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations consistent with the duties of this position.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists consistent with the duties of this position.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.

• Ability to perform duties with awareness ofihana District requirements and Board policies.
• Ability to work with individuals and groups of students to support academics and behavior management.
• Ability to establish and maintain effective working relationships with students, parents, staff and the school community.
• Ability to demonstrate ethical behavior and confidentiality of information about students in the school environment and the community.
• Ability to portray a professional demeanor in appearance and behavior.
• Ability to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions vivem perform duties and tasks at expected levels of professionalism with minimal supervision.
• Ability…