Medicaid & Special Education Administrative Assistant

Livingston ESA Livingston ESA - Howell, Michigan Open in Google Maps

This job is also posted in Livingston Educational Service Agency

Job : 5960816

Final date to receive applications: Posted until filled

Posted: Oct 14, 2026 4:00 AM (UTC)

Starting Date: Immediately

POSITION TITLE:

Medicaid & Special Education Admin. Assistant

FLSA:

Non-Exempt

REPORTS TO:

Assistant Superintendent for Special Education

UPDATED:

October 2026

SALARY/BENEFITS:

Per the Classified Employee Group Handbook

SCHEDULE:

12 – month

POSITION SUMMARY

Serves as a vital administrative partner within the Special Education Department, ensuring strict compliance with state and federal regulations through the meticulous management, verification, and monitoring of the Medicaid program. Utilizes advanced data systems, including both the Power School and MI-Star System, to maintain integrity across department databases. Acts as a key liaison and resource for both the local Director of Special Education, Mental Health Coordinator, and administrator for Program Improvement and Accountability.

ESSENTIAL FUNCTIONS

Note: These duties and responsibilities are judged to be "essential functions" in terms of the Americans With Disabilities Act or ADA. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The statements below are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

• Perform administrative tasks associated with the Medicaid Program including the management of staff rosters (i.e., Staff Pool list), data entry and processing of enrollment information.
• Serves as a program lead to the local district special education administrative assistants to ensure compliance with C4S and the school-based Medicaid program.
• Collaborate with physicians to secure appropriate referrals and scripts required for billing.
• Monitors Pupil Accounting reports by disseminating information to staff, collecting data, reviewing data, and identifying and retrieving missing information.
• Provides administrative support to the Howell/Brighton Department of Special Education and assists with special projects / grants as required.
• Tasks are multiple and diverse with some interrelationships across processes. Handling some unrelated functions and work requires the direct application of a variety of procedures and policies. Maintains responsibility for monitoring budget activities and exercises independent judgment.
• Perform duties within the scope of LESA policies, procedures, and objectives. Uses judgment to achieve results when faced with an ambiguous situation. Uses independent judgment within accepted practices / guidelines.

ADDITIONAL DUTIES

• Perform other related tasks as assigned.

EDUCATION and/or EXPERIENCE

• This position requires knowledge equivalent to that which normally would be acquired through an associate’s degree (A.A.) or equivalent from a two-year college or technical school.
• This position requires two to three years related Special Education experience in a school regulated setting.

REQUIRED EMPLOYMENT QUALIFICATIONS

• Knowledge of computerized pupil accounting programs and procedures.
• Has advanced knowledge of Microsoft Office Suite, Google Apps for Education, and has ability to manipulate and utilize multiple features. Possesses advanced understanding of the Livingston Educational…