Payroll Manager

Nearly 1.3 million Americans are residents of nursing homes, they depend on nursing staff for basic needs. Currently, 99% of nursing homes in the US are facing nursing shortages, which means residents may not receive adequate care.

We’re on a mission to provide health care to the most vulnerable by connecting nurses to healthcare facilities. We’re a technology company that strives to empower nurses by offering flexibility and control over when and where they work, along with higher wages. Through our mobile apps, our community of qualified nurses provide much-needed staff for short-staffed facilities.

The Payroll Manager leads ESHYFT’s high-volume payroll, clinician-payment, timekeeping, and workforce-operations function supporting approximately 4,000 independent-contractor clinicians and 500 W-2 clinicians. This role is accountable for accurate and timely execution, funding readiness, exception resolution, operational compliance, team performance, and a complete cycle-close handoff to Accounting.

• 7 or more years of progressively responsible payroll, workforce-payment, or comparable high-volume financial-operations experience, including at least three years leading teams.
• Demonstrated ownership of multi-state W-2 payroll and 1099 contractor-payment operations; experience in healthcare staffing, workforce marketplaces, or another high-volume, time-sensitive environment is strongly preferred.
• Working knowledge of payroll taxes, wage and hour requirements, overtime, deductions, garnishments, unemployment, paid leave, year-end reporting, and payroll audit support.
• Experience with payroll and timekeeping platforms, instant-pay or payment processors, banking interfaces, ERP systems, implementations, and advanced Excel;
  Power Query, SQL, or business-intelligence experience is preferred.
• Bachelor’s degree in accounting, finance, business, human resources, or a related field is preferred;
  Certified Payroll Professional designation is a plus.
• Ownership and urgency:
  Closes loops, protects pay deadlines, and escalates material risk early.
• Control judgment:
  Balances speed with validation, documented approvals, security, and segregation of duties.
• Data fluency:
  Uses evidence, trend analysis, and measurable service levels to manage performance.
• People leadership:
  Sets clear expectations, coaches directly, and builds accountable teams with reliable coverage.
• Cross-functional leadership:
  Establishes facts quickly, communicates clearly, and drives coordinated resolution and prevention.

• This is a full-time, exempt leadership position. The current workplace expectations are 4 days per week in-office, 1 day per week remote
• The role requires availability during payroll-critical windows and scheduled after-hours, weekend, or holiday escalations, as well as strict handling of confidential payroll, banking, employee, clinician, and customer information.

Payroll and Workforce Payment Operations

• Own the master calendar and controlled execution for weekly W-2 clinician payroll, 1099 clinician payments including cutoffs, validation and approval checkpoints, funding deadlines, release readiness, settlement confirmation, and closeout.
• Direct pre-payroll controls over hours, rates, differentials, overtime, deductions, reimbursements, taxes, and adjustments; reject incomplete or unsupported inputs before release.
• Oversee Instant Pay and standard payouts, including eligibility, duplicate prevention, rejects, retries, manual and out-of-cycle payments, and processor or system incidents.
• Maintain documented continuity procedures, trained backups, and appropriate weekend, holiday, and payroll-critical coverage.

Timekeeping, Billing Support, and Exceptions

• Own queues for…