Accounts Payable Manager

Job Title:

Accounts Payable Manager

Department:
Finance

Reports To:

Controller

Location:

Onsite in Howell, NJ

Job Type: Full-time | 9 AM – 5 PM

About Chai Vision

Chai Vision is a fast-growing eCommerce company managing a portfolio of direct-to-consumer (DTC) brands across high-impact categories—from fitness and wellness to home, pet care, and supplements. We scale rapidly on platforms like Shopify, Amazon, and Tik Tok Shop through a data-driven, community-first approach and a relentless focus on product-market fit.

Role Summary

The Accounts Payable Manager role exists to ensure accurate, efficient, and timely management of all billing operations at Chai Vision. By overseeing invoicing, billing, bank and credit card reconciliation processes, this role ensures prompt payment of liabilities, supports vendor trust, and upholds financial integrity. This role contributes to Chai Vision’s growth by enabling operational efficiency, fostering a vendor-first billing experience, and ensuring financial processes align with company policies and values of community, efficiency, and accountability.

• Act as an extension of the Controller, assisting with any and all Department needs.
• Led the design and rollout of AP process improvements and system implementations to scale departmental operations.
• Execute billing and payment processes that align with Chai Vision’s financial strategy
• Support continuous improvement in accounts payable practices
• Pay vendors with approved Tuesday payments sheet
• Manage invoicing across Amazon Vendor Central, wholesalers, and retail clients
• Ensure timely and accurate collections to maintain cash flow targets
• Reconcile vendor accounts and resolve discrepancies efficiently
• Pay vendors sometimes immediately upon verification of bills
• Pay US and International Contractors via Wire or other software used to process payments
• Manage and oversee money transfers for our international payroll accounts
• Ensure credit card accounts are reconciled and paid timely
• Work with Department Heads regarding what is needed from them to reconcile credit cards
• Effectively manage 3 payables staff ensuring accurate and timely entries in the accounting system
• U.S. state tax report preparation, review and general compliance oversight.
• Set standards for financial data quality and reporting integrity; ensure compliance with internal policies.
• Manage the creation, organization and oversight of SOPs for Accounts Payable Division
• Ensure that any responsibilities of the AP Division are properly documented regarding process that require cross-department overlap
• Opening new credit cards
• Understand and implement best practices in credit card point systems
• Implement best practices in maintaining AP and banking systems and processes
• Process refunds for rebates and returns
• Manage payments safely for overseas employees
• Implement safety procedures to protect from fraud
• Track ytd expenses and see where we are spending year-over-year
• Shop for best business insurance and present options annually

• Oversight: track overdue balances and set priority payments
• Doing:
  Process payments, apply payments, and maintain records in accounting systems

• Partner with Finance and Operations teams to streamline billing workflows
• Provide visibility into billing performance and cash outflow for leadership

• Maintain and optimize accounting system processes for billing on Quick Books, Sage Intacct, bank sites, credit sites and vendor sites

• Deliver weekly/monthly reports on payables, collections status, and overdue balances

• You thrive in high-growth, multi-brand eCommerce environments
• You balance precision payments with efficiency, ensuring billing operations are both accurate and timely
• You’re collaborative and detail-oriented, with strong communication skills across departments
• You adapt quickly to evolving processes and new systems
• You bring proven experience in accounts payable, financial operations, and related fields
• You’re outcome-focused, organized, and driven to reduce errors and inefficiencies
• You have ideally completed a business or accounting degree or equivalent education