Executive Assistant

Executive Assistant

Company:  Pan Science Innovations

Location:

Delhi (On-site)

Employment Type:

Full-time
Experience

Required:

5 to 8 years

About the Company:

Pan Science Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI
startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator
support, strategic mentorship, and a robust network of industry partnerships to transform
groundbreaking ideas into scalable, market-leading companies that solve real-world problems.

About the Role:

This role requires more than calendar management. You’ll work closely with the founders to
enable high-quality decision-making, streamline daily operations, coordinate with internal and
external stakeholders, and ensure the leadership team remains aligned, responsive, and effective.

You’ll be trusted with sensitive information, cross-functional coordination, and high-value
communication, playing a critical role in maximizing leadership bandwidth across multiple
ventures.

Key Responsibilities:

Manage complex calendars, scheduling, and meeting coordination across time zones.
Prioritize daily tasks and strategic commitments for the founding team.
Track key action items, decisions, and follow-ups across multiple ventures.
Prepare briefing notes, internal decks, and leadership documentation.
Coordinate with internal teams and external stakeholders professionally.
Draft, proofread, and manage executive communication and correspondence.
Support confidential projects and assist with research or hiring tasks.
Handle travel planning, reimbursements, and office-related logistics.
Streamline executive workflows through process improvements and tools.
Maintain discretion and professionalism in managing sensitive information.

Required Qualifications:

5-8 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead to senior leadership in a fast-paced environment
Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom)
Excellent written and verbal communication in English; clear, concise, and professional
Proven ability to manage time-sensitive work streams with minimal supervision
High emotional intelligence and interpersonal skills — calm, composed, and solutions oriented

Preferred Backgrounds
Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments
Exposure to supporting founders, managing confidential assignments, or interacting with
senior stakeholders
Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership