Medical Secretary

We are looking for an experienced and organized Medical Secretary to join our friendly and supportive team at Kirkburton Health Centre. This is a part-time position working 28 hours per week.

The successful candidate will play an important role in providing high-quality medical secretarial and administrative support to our GPs and clinical staff, ensuring the smooth running of day-to-day operations within the practice.

• Provide comprehensive secretarial support to the clinical team, including typing and processing of referrals, reports, and correspondence.
• Manage incoming and outgoing communications efficiently, including hospital letters, emails, and telephone calls.
• Liaise with hospitals, community services, and patients to ensure timely information flow.
• Maintain accurate and confidential patient records in line with practice and NHS policies.
• Assist with workflow management and support the administrative team when required.
• Involvement in the Monthly MDT taking minutes and sending invites.

• A supportive and friendly working environment
• Salary dependent on experience
• Opportunities for ongoing training and development
• Free Parking

• Previous experience working in a Primary Care or GP Practice setting (essential)
• Strong administrative and organisational skills with attention to detail
• Excellent communication and interpersonal skills
• Proficient in medical terminology and confident using Systm One.
• Ability to work independently and as part of a busy team
• Knowledge of NHS referral systems such as eRS
• Experience in document management and workflow processes

• Good general education GCSE English and Maths or equivalent
• Evidence of continued professional development relevant to the role
• Previous experience working in a Primary Care or GP Practice setting
• Proven experience in a medical secretarial or administrative role
• Experience managing referrals, correspondence, and medical documentation
• Experience using NHS systems such as Systm One and eRS
• Strong understanding of medical terminology
• Excellent administrative, organisational, and time management skills
• High level of accuracy and attention to detail
• Proficient in Microsoft Office Word, Outlook, Excel
• Knowledge of confidentiality, data protection, and NHS policies
• Ability to prioritise workload effectively and meet deadlines
• Excellent written and verbal communication skills
• Professional and courteous manner when dealing with patients, clinicians, and external partners
• Ability to work both independently and collaboratively within a team
• Strong interpersonal skills and a positive attitude
• Reliable, flexible, and adaptable
• Demonstrates initiative and problem-solving ability
• Commitment to providing a high standard of service
• Respectful of confidentiality and professional boundaries
• Eligible to work in the UK
• Ability to work 28 hours per week across agreed days/times
• AMSPAR Medical Secretary qualification or equivalent
• NVQ Level 3 in Business Administration or similar
• Experience of working in a multi-disciplinary healthcare team
• Experience in minute-taking for meetings such as MDTs
• Understanding of current NHS referral and workflow processes
• Knowledge of local healthcare services and pathways
• Experience of liaising with hospitals and community health teams
• Willingness to contribute to service improvement and team development
• Availability for occasional additional hours to support team cover

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.