Executive Management Team PA

At The Kirkwood, we believe that how we work is just as important as the care and support we provide. Our culture is rooted in compassion, connection and courage, and we are seeking an organised, compassionate and highly professional Executive Management Team PA to join us.

This is a pivotal role at the heart of our organisation, supporting our Executive Team, Board of Trustees and Company Secretary. Through high-quality executive and governance support, you will help enable strong, values-led leadership, well-facilitated meetings and effective, transparent governance.

About the Role

In this role, you will provide proactive, thoughtful administrative and diary management support to our Executive Management Team, helping to create the space and focus they need to lead strategically and deliver our purpose.

You will work in close partnership with the Governance Assistant and Company Secretary to coordinate Board and Committee meetings with care and precisionpreparing agendas and papers, capturing accurate and meaningful minutes, and maintaining our governance records with integrity.

You will also play a key role in bringing people togetherorganising meetings and events, supporting communication with Trustees and stakeholders, and ensuring that all activity is delivered with professionalism, efficiency and a deep respect for confidentiality.

Everything we do at The Kirkwood is guided by our purposeto support anyone affected by life-limiting illness, every step of the way. At the heart of this are the human relationships we build and nurture with:

• Patients and families
• Donors and supporters
• Employees and volunteers

We are looking for someone who will help us continue to strengthen these relationships and support the organisation to deliver compassionate, high-quality care and services.

Role Summary

At The Kirkwood, we believe that how we work matters just as much as what we do. As Executive Management Team PA, you will play a vital role in supporting our Executive Management Team, Board of Trustees and Company Secretary to lead the organisation with compassion, clarity and confidence.

You will provide high-quality, proactive executive and administrative support, enabling effective leadership, strong governance and well-run meetings. Working closely with the Governance Assistant and supporting the Company Secretary, you will help ensure that Board and Committee activity is coordinated, compliant and purposeful, supporting good decision-making and protecting the reputation of The Kirkwood.

Primary Responsibilities

Executive and Leadership Support

Provide proactive, professional administrative and diary management support to members of the Executive Management Team, enabiling them to focus on strategic and operational priorities.

Support discreet projects or pieces of work aligned to executive and organisational objectives, ensuring work is planned, tracked and delivered effectively.

Act as a trusted point of contact, handling sensitive and confidential matters with discretion, integrity and care.

Board, Committee and Governance Support

Work in close partnership with the Governance Assistant to support the effective operation of the Board of Trustees and its Committees.

Coordinate meeting logistics, adgendas and papers in liaison with Executive Leads, Committee Chairs and the Governance Assistant.

Ensure all meeting papers are accurate, complete and circulated in line with agreed timelines and governance requirements.

Produce clear, accurate and timely minutes, capturing decisions, actions and key discussions, and support follow-up of actions between meetings.

Support good governance practice by maintaining professionalism, consistency and attention to detail.

Supporting the Company Secretary

Provide administrative and organisational support to the Company Secretary to enable effective governance and compliance.

Assist with the coordination of Board and Committee cycles, including forward planning of meetings, agendas and key governance milestones.

Support the maintenance of governance records, registers and documentation, ensuring information is accurate, up to date and handled confidentially.

Support effective communication between Trustees, Executive colleagues and the Company Secretary, helping ensure clarity, consistency and professionalism.

Meetings, Events and Coordination

Ensure the efficient administration of Executive Management Team meetings and other internal meetings, including scheduling, preparation and follow-up.

Plan, organise and support events, meetings and conferences for the Executive Team and Board, including venues, hospitality and logistics.

Coordinate communication with internal and external stakeholders to ensure meetings and events run smoothly and reflect The Kirkwoods values and standards.

Communication and Relationships

Act as a central point of contact for internal teams, Trustees, volunteers and external stakeholders.

Facilitate effective communication across…