Property Records Administrator

## Property Records Administrator Apply remote type:
Hybrid locations:
Parkview House:
Huddersfield time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
August 10, 2026 (13 days left to apply) job requisition :
JR38211

Join Our Property Team We're proud to be part of STARK Building Materials UK and dedicated to providing top-quality products and exceptional service to our customers. We're a friendly and collaborative team, passionate about what we do and committed to doing it well.

We are seeking a highly organised and proactive
** Property Records Administrator** (currently known internally as Property Management Systems Coordinator) to join our busy Property Asset Team on a 12 month Fixed Term Contract and play a key role in supporting the management of a diverse portfolio of approximately 700 properties.  This is an excellent opportunity for someone who is organized, numerate and able to manage multiple priorities while maintaining excellent attention to detail.
** The Role
** As P
** roperty Records Administrator**, you will be responsible for managing the day-to-day administration of property-related data, ensuring that accurate and up-to-date information is maintained. You will support the Property Asset Team in delivering a high-quality service while critically reviewing current processes and implementing new procedures to improve efficiency and ensure compliance with business controls.  You will have a particular focus on financial operations, working closely with internal Finance teams to maintain accurate financial records, effective controls, and timely reporting.
** Key Responsibilities*
* · Database and record management:
Maintain and update property database (MRI Qube), including the uploading of large data sets and creation of new records. Cross-check data against multiple sources, generate reports and ensure data accuracy.
· Liaise closely with the I.T. projects team on database upgrades and updates.
· Onboard and provide ongoing support other system users.
· Prepare reports and documentation for Property Managers and other stakeholders.
· Manage paper archives and property deeds.
· Maintain floor area records.
· Record information from internal and external sources.
· Continual review of business processes to ensure efficiency and compliance.
· Financial support:
· Assist in the invoicing of tenants.
· Set up suppliers and raise purchase orders.
· Investigate and resolve payment queries.
· Assist in the monitoring and reconciling of service budgets and the management of insurance renewals, utility charges and business rates.
· Audit financial transactions and identify anomalies.
· Property enquiries:
Investigate/research property queries and support on a range of landlord and tenant matters.
· Assist with the co-ordination of property security arrangements.
· Arrange meetings, site visits, inspections and appointments.
· Support in the coordination of EPC requirements.
· Cross team support:
Assist the Property Asset team, legal and finance teams and other central and operational functions with property data and lease information.
· Managing incoming and outgoing correspondence efficiently.
· Support the day-to-day operation of the Property Asset team.
** Essential Skills and Experience*
* · GCSEs (or equivalent) in English and Maths.
· Experience working in a professional office environment.
· A proactive approach and willingness to suggest improvements.
· Strong attention to detail and accuracy
· Excellent organisational and administrative skills.
· Ability to manage a varied workload and meet deadlines.
· Strong written and verbal communication skills.
· Good Microsoft Office skills, particularly Excel.
· Experience maintaining accurate records and producing reports.
· Experience monitoring and reconciling budgets and financial information.
· Ability to work independently and as part of a team.
** Desirable Skills and Experience*
* · Experience with in commercial property or asset management.
· Knowledge of property management systems and databases
· Understanding of property-related costs (rent, service charges, business rates, utilities, insurance, etc.).
· Understanding of Landlord and Tenant…