Facilities Lead

Job overview

The purpose of this role is to provide a support service to the Division by ensuring the site is maintained in compliance with cGxPs, safe and secure. This includes aspects of infrastructure, facilities, utilities, and processes critical to the compliant and efficient operations of the Division.

This is a matrix role which requires the post holder to work closely with other stakeholders outside the Division to remain compliant with TRUST policies regarding facilities, security, HS&E and waste management.

Primarily reporting to the Head of Production, the post holder will be expected to work autonomously to:

• Line manage the HPS Domestic / Specialist Cleaning Team.
• Be the Division’s ‘go to’ for the site’s infrastructure, facilities and utilities.
• Maintain Divisional Health, Safety and Environment compliance.
• Work alongside and support the site Validation Lead to ensure cGXP compliance.
• Professionally engage and be the key point of contact with external contractors.
• Use judgement based on facts and analysis to coordinate and plan the Trust’s support departments to ensure that the needs of the Division are met supporting the efficient and continuous supply of medicines to patients nationally.

The HPS Domestic / Specialist Cleaning Team provides specialist cleaning of Grade D and C clean rooms, general cleaning duties of shared communal areas / corridors as well as warehousing, offices and laboratory.

The postholder is responsible for:

• Facilities and Equipment
  • Maintaining assets across the site covering equipment, utilities, and facilities.
  • Organising, coordinating and ensuring the complex annual shutdowns are completed.
  • Tracking overseas contractor activities on site regarding facilities and associated equipment.
  • Maintaining details in the Asset Management System ensuring all records and documents are logged and stored.
  • Ensuring all plant equipment, facilities and fabric are maintained and where applicable aligned with the validation master plan as defined by the HPS Validation Lead.
  • Organising insurance inspections as required.
  • Managing contractors and the site Passport / Permit to Work process relating to equipment, utilities, and facilities.
  • Performing improvement works on facilities.
  • Liaising and coordinating CHS Estates for all estates organised visits.
  • Administering Service Level Agreements (SLA) for facility-wide equipment.
  • Liaising with CHS Procurement and the HPS Validation Lead for renewal and specification for all service level agreements for plant.
  • Performing daily checks within the facility.
  • Logging and trending data collected for facility-wide equipment outside of validation oversight.
  • Problem solving, fault finding and remediation where required, including on specialist equipment.
  • Specific ownership of key critical equipment requiring in-depth expertise, e.g. WFI plant and HVAC.
  • Overseeing and developing policies / procedures for site security including CCTV system.
  • Being a member of the on-call team partaking in out-of-hours cover.
  • Ensuring facilities cleaning activities are performed according to validated processes.
  • Working within the clean area.
  • Developing a Divisional facilities meeting, including safety, waste and security topics.
  • Reducing the amount of production downtime due to equipment breakdowns and facility upgrade / repairs.
  • Reviewing and developing policies / SOPs for maintenance, safety, cleaning and security across the division.
  • Working with Trust Stakeholders to review their policies so they support and reflect the legislative requirements of the Division.
  • Developing URS in relation to the procurement of equipment and building repairs / upgrades.
• Health, Safety and Environment
  • Supporting the Division in developing and maintaining Process Risk Assessments.
  • Coordinating with the Trust Lead and being the Division’s ‘go to’ for Health, Safety and Environment.
  • Coordinating with the Trust Lead and being the Division’s ‘go to’ for Fire Safety.
  • Coordinating with the Trust Lead and being the Division’s ‘go to’ for Waste Management.
  • Ensuring that Health and Safety and COSHH regulations relating to facilities are adhered to.
  • Ensuring manual handling of…