Program Secretary

Join to apply for the Program Secretary role at Crossroads Continuum
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2 days ago Be among the first 25 applicants

This range is provided by Crossroads Continuum. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$20.00/hr – $22.00/hr

We are looking for a Program Secretary to join our amazing team! The Program Secretary provides front desk telephone coverage, greets visitors, relays messages, manages student files, and provides general administrative support.

• Provides a professional and welcoming first impression to visitors of Crossroads School.
• Contributes to a positive and professional work environment.
• Maintains a well‑organized workspace.
• Performs other duties as requested by supervisor(s).
• Adheres to the Crossroads Employee Handbook.

• Make arrival and dismissal announcements over intercom system.
• Provides front desk and telephone coverage.
• Manages the 295
  
  DLB calendar (staff & student attendance) and maintains time‑off on the school‑wide calendar.
• Answers telephone calls promptly, takes messages, screens calls, and directs calls as needed.
• Ensures knowledge of Emergency Response Plan and keeps reception “Go Bag” up to date.
• Prepares materials for meetings as needed.
• Takes inventory and creates purchase orders to maintain all school office supplies.
• Provides excellent customer service to parents, staff, visitors, and public‑school personnel.
• Assists with mailings of Crossroads correspondence, including IEPS and Progress Reports.
• Records and files student IEPs, progress reports, monthly attendance, and other important documents.
• Assists Accounting department with student attendance each month that is sent out to districts.
• Runs reports from Salesforce for pick‑up authorization forms.
• Provides support for conference room assignments and calendar management for school meetings.
• Sorts and distributes incoming mail and coordinates mail/check pick up with Hudson office staff.
• Creates/keeps attendance sheets daily and sends daily AM/PM staffing attendance report.
• Records and reports all Protective Measures in Salesforce when notified by staff.
• Maintains and takes inventory for weekly Student Meal Program Order and Deliveries.
• Manages Student File Records, Student File Tracking Sheet, and School Records in File Room.
• Ensuring student files are up to date and purging terminated student files, when needed.
• Coordinates and maintains Van calendar sign‑out log for community trips and field trips.
• Keeps laminated van sign‑out forms up to date.
• Maintains and stocks coffee cart supplies for student vocational tasks.
• Assists Executive Assistant in preparing for the monthly Student of the Month Ceremonies, and sends out write‑ups to LSETs to send to parents of recipients of the Student of the Month.
• Creates graduation, and Student of the Month Certificates using Canva Program.
• Maintains decorating the front lobby with student artwork/updating the lobby bulletin board and calendar each month.
• Records student data via Sum Sheets for Senior Clinical Director.
• Assists with planning and execution of school events (i.e. Open House, Halloween, Thanksgiving Celebration, etc.).
• Helps with special projects for administration, when needed.
• Performs any other light duties as assigned by supervisor(s).

• Maintains daily bus line attendance and dismissal documents, updating daily with after‑school schedule, and updates as needed.
• Coordinates processes and checklists for new students and students transitioning out of Crossroads with Admissions Coordinator.
• Maintains an updated file of contact information for the transportation companies and student guardians.
• Ability to use a printer to send important documents and fax documents.

• Opening building at 7:00am and securing the building at 3:00pm.
• Follow procedure for emergency situations.
• Operates the Raptor Visitor m.
• Monitors movements of staff and students in and out of the building.
• Keeps updated lists of parent, student, staff, and district contact information including emergency contacts.

• Liaison between transportation,…