Office Coordinator

Job Location:

Ramco Specialties Inc
- Hudson, OH, Position Type:
Full Time, Education Level: High School, Salary Range:
Undisclosed,

Job Shift: Day, Job Category:
Admin
- Clerical

The Office Coordinator serves as the first point of contact for visitors, customers, candidates, vendors, and contractors while coordinating reception and front-office operations for the manufacturing facility. The role provides dependable administrative support to senior leadership, Human Resources, Operations, Quality, Finance, Engineering, and other departments as business needs require.

This position is accountable for creating a professional and welcoming experience, maintaining organized and efficient office processes, protecting confidential information, coordinating supplies and vendors, supporting meetings and employee events, and ensuring administrative work is accurate, timely, and aligned with company safety and compliance practices.

The Office Coordinator reports to the Director, Human Resources and works across departments to support daily administrative needs, office services, visitor coordination, employee activities, and special projects.

• Reception, visitor, customer, vendor, contractor, and candidate support
• Incoming telephone calls, mail, packages, deliveries, and general inquiries
• Administrative support for Human Resources, Operations, Quality, Finance, Engineering, and other departments
• Document preparation, correspondence, filing, scanning, data entry, records, and special projects
• Office supplies, administrative inventory, purchasing coordination, and vendor follow-up
• Employee meetings, training sessions, celebrations, recognition activities, and company-sponsored events
• Office equipment, conference-room readiness, signage, bulletin boards, and employee notices
• Continuous improvement of office organization and administrative processes

• Greet and direct visitors, customers, vendors, contractors, and candidates in accordance with company safety and compliance practices.
• Manage incoming telephone calls and route inquiries accurately and professionally.
• Receive, sort, track as appropriate, and distribute mail, packages, and deliveries.
• Maintain a professional, organized, secure, and welcoming reception area.

• Provide administrative support to senior leadership, Human Resources, Operations, Quality, Finance, Engineering, and other office departments as assigned.
• Prepare, edit, proofread, format, and distribute documents, reports, presentations, correspondence, notices, and meeting materials.
• Assist with filing, record retention, scanning, document management, data entry, and maintenance of departmental records.
• Support special projects and administrative initiatives while maintaining confidentiality.

• Order, track, organize, and maintain office supplies and administrative inventory.
• Coordinate purchasing of approved event supplies, employee-recognition items, and meeting materials.
• Monitor inventory levels to prevent shortages, unnecessary duplication, and avoidable expense.
• Maintain organized administrative work spaces and support practical improvements in office efficiency.

• Assist with employee events, meetings, training sessions, celebrations, engagement activities, and recognition programs.
• Coordinate catering, room setup, signage, supplies, attendance materials, and post-event cleanup arrangements.
• Assist with company communications, bulletin boards, employee notices, and approved facility messaging.
• Maintain event and meeting checklists, schedules, contacts, and materials to…