Prior Authorization & Scheduling Coordinator

Job Category
:
Care Coordinator

Requisition Number
: CAREC
009472

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• Posted:
  January 12, 2026
• Full-Time
• Hourly Range: $20.84 USD to $31.26 USD

2651 Hillcrest Dr
Hudson, WI 54016, USA

The Prior Authorization & Scheduling Coordinator will support the clinic and physician care team by providing administrative and patient care services.

This is a full-time position working Monday-Friday 8:30am-4:30pm out of our Hudson rheumatology clinic.

Twin Cities Orthopedics is an operating division of Infinite Health Collaborative (i-Health), a group of local medical practices, owned and led by its physicians, on a mission to give patients more control over their healthcare.

Essential Functions:

• Submitting, tracking, and following up on prior authorizations for infusion and specialty medications.
• Communicating with insurance companies, providers, and patients regarding PA status and requirements.
• Scheduling and updating infusion appointments in alignment with approved therapy plans.
• Ensuring accurate documentation in the EMR and maintaining compliance with clinic protocols.
• Serving as a liaison between the clinical team, infusion center, RN’s, providers, and patients to support timely and efficient care delivery.

Education and Experience Requirements:

• High school diploma/GED or equivalent
• Administrative or medical office experience preferred
• Medical terminology knowledge strongly preferred
• Prior Authorization and scheduling experience preferred

Benefits & Compensation:

• Actual starting pay will vary based on education, skills, and experience.
• We offer a comprehensive benefits package - to learn more clickhere.
  • Employees working 30+ hours per week (60 hours per pay period) are eligible for our Medical (w/Maternity Bundle), Dental & Vision plans, as well as Tuition Reimbursement.
  • All employees, regardless of hours, are eligible for 401(k) w/ Profit Sharing, Employee Assistance Program, Lifetime Fitness Subsidy, Car Rental discounts, Home, Auto, & Pet insurance savings programs & more.

Working Conditions:

• Ability to sit for extended periods (up to 8 or more hours per day).
• Frequent use of hands and fingers for typing, writing, and handling documents.
• Occasional standing, walking, bending, or reaching within the office environment.
• Ability to lift and carry office supplies or files weighing up to 20 pounds.
• Visual acuity to read electronic and paper documents.
• Auditory ability to participate in phone or video calls clearly.
• Manual dexterity to operate standard office equipment (e.g., computer, phone, printer).

Setting:

• Clinic

Essential Requirements:

• Comply with company policies, procedures, practices, and business ethics guidelines.
• Comply with all applicable laws and regulations, (e.g. HIPAA, Stark, OSHA, employment laws, etc.)
• Demonstrate prompt and reliable attendance.
• Work at an efficient and productive pace, handle interruptions appropriately, and meet deadlines. Prioritize workload effectively.
• Communicate respectfully and professionally in face-to-face, phone and email interactions. Apply principles of logical thinking to define problems, establish facts, and draw valid conclusions.

Notes:

• Revo/ i-Health is an Equal Opportunity Employer. We are committed to fostering an inclusive and accessible workplace. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions. Applicants or employees who wish to request an accommodation may do so by emailing  For more information, please review the Know Your Rights notice from the U.S. Equal Employment Opportunity Commission.
• Please note:
  
  This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not an exhaustive list of all duties, responsibilities, and qualifications required. Revo/ i-Health reserves the right to modify job duties or descriptions at any time, with or without notice, in accordance with applicable laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.