Business Development Specialist

The Business Development Specialist support the full lifecycle of business development activity at Baer Manufacturing from pursuit through award and function as the liaison between the corporate marketing team and Baer Manufacturing. This role serves as a central coordinator for trade show participation, client events, travel logistics, facility tours, and proposal correspondence, while collaborating closely with the Business Development team and internal stakeholders to drive growth and strengthen client relationships.

Support the preparation and distribution of business development correspondence, presentations, and follow-up communications. Assist with the development and coordination of proposal letters, capability statements, and pursuit materials; track status and manage deadlines across multiple active pursuits. Champion and coordinate marketing initiatives that support business development goals and promote the Baer Manufacturing brand to prospective and existing clients. Coordinate the production and procurement of trade show materials, branded promotional items, signage, and marketing collateral in alignment with brand standards.

Book and manage all business development travel including flights, hotel accommodations, ground transportation, and itinerary coordination for team members. Maintain and distribute the business development calendar, tracking key deadlines, travel windows, client meetings, trade shows, and events. Coordinate logistical details for client site visits, facility tours, and executive meetings, ensuring a polished and professional experience. Research, recommend, register for, and coordinate all aspects of trade show participation, including booth reservations, shipping of materials, setup logistics, and on‑site support coordination.

Organize and manage client appreciation events, networking events, and internal business development gatherings from concept through execution — including venue sourcing, catering, vendor management, and budget tracking. Arrange reservations for client entertainment, team dinners, and hospitality activities in support of relationship‑building efforts. Organize facility tours for prospective clients and partners, coordinating scheduling, materials, and internal stakeholders. Maintain organized filing systems, shared calendars, and project tracking tools to support the business development team's workflows.

Facilitate and participate in business development planning meetings; track action items and follow through to completion. Develop and maintain relationships with vendors, venues, travel providers, and trade show organizers. Review and track invoices and expenses related to travel, events, trade shows, and marketing materials; assist with budget management and reporting. Interface with internal departments — including operations, estimating, and leadership — to align business development activity with organizational goals.

High school diploma or equivalent required; associate's or bachelor's degree in Business, Marketing, Communications, or a related field preferred.

2+ years of experience in a business development, marketing coordination, events coordination, or administrative support role.

Demonstrated experience coordinating travel logistics, event planning, or trade show participation.

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Experience with project management or scheduling tools (e.g. Asana, Teams, SharePoint) preferred.

Excellent written and verbal communication skills, including experience drafting professional correspondence.

Strong organizational skills with the ability to…