Workplace & Facilities Contracts & Admin Associate FTC

The Workplace, Facilities & Real Estate Contracts & Admin Associate provides essential financial, administrative and operational support to ensure the smooth running of Workplace, Facilities & Real Estate services.

• Maintain and update the Workplace & Facilities monthly scorecard
• Process purchase orders, invoices and goods receipting in line with company finance policies.
• Update the headcount tracker and occupancy reporting data.
• Track expenditure against budgets and support monthly financial reporting.
• Assist with forecasting, accruals and cost analysis for WRFES budgets.
• Help track compliance documentation for Quality One.
• Liaise with suppliers and the finance team to resolve billing queries.
• Work alongside the WFRES team to raise and record Cap Ex documentation for Project Works for WFRES submission for approval.
• Support site events that require Workplace & Facilities support.
• Support the preparation and issuance of site communications related to maintenance/project works.
• Prepare presentation and word documentation to support WFRES.

• Experience in finance and administrative support roles.
• Strong organisational skillset and attention to detail.
• Proficient in Microsoft Office tools and relevant business systems.
• Excellent communication and stakeholder management skills.
• Ability to work to deadlines with attention to detail.
• Experience with in Workplace, Facilities Management, Real Estate or similar.
• Proactive and helpful approach.
• Reliable, accountable, and consistent performance.
• Collaborative team player.
• Ability to maintain confidentiality and professionalism at all times.

Working on site with a proactive and helpful approach, an analytical and strategic mindset, and a collaborative spirit with key stakeholders.

Home to the world’s best loved and trusted hygiene, health, and nutrition brands. Our purpose defines why we exist: to protect, heal and nurture in the relentless pursuit of a cleaner, healthier world. We are a global team united by this purpose. Join us in our fight to make access to the highest quality hygiene, wellness, and nourishment a right and not a privilege.

Facilities in Research and Development are full of highly skilled talents that include Scientists, Engineers, Medical, Clinical and Regulatory professionals—all working to create a cleaner, healthier world. With nine Centres of Excellence, we continually seek out new opportunities by using science, our entrepreneurial flare, and our fearless innovation to develop and enhance our existing portfolio, never compromising on quality or performance.

We do the right thing, always, by ensuring we act with responsibility and integrity, by complying with regulatory legislation across the globe, whilst ensuring our products are safe for our consumers and are to the highest quality.

The size of our organisation means you’ll have the opportunity to learn and work in different functions within R&D, giving you exposure to different disciplines, teams and environments. You will also have access to our Research and Development Academy, designed to develop our team and allow you to grow in our great organisation.