Education Officer; Undergraduate Job Hull area,Kingston upon Hull England UK,Administrative/Clerical

** Please note that In-person presence in the office will be needed as business requires, currently approximately 1-2 times per month, but may vary across the year. Attendance on veterinary school visitations (up to 6 days) as required**

Background

The Royal College of Veterinary Surgeons (RCVS) is the regulatory body for the veterinary and veterinary nursing professions in the UK. It sets, upholds and advances veterinary standards for the benefit of animal health and welfare, and public health.

One important aspect of our role is the accreditation of veterinary degree programmes, through the identification of day one competences, accreditation standards and the formal accreditation (review) event process. Every accreditation event comprises the need for effective administration and co-ordination across the different stages in the process, including the management of the repository of evidence from each school, co-ordination and presentation of evidence to team members and the organisation of a bespoke visitation which involves the coordination of large teams of experts over several days at Higher Education Institutions.

Job Summary

To provide administrative support to the education department in the co-ordination of all accreditation events, both in the UK and overseas.

To effectively monitor, populate and manage the repository of accreditation evidence for each school, ensuring the team is provided with clear, accessible evidence throughout each stage of the accreditation event.

To support committee secretaries within the undergraduate team in the administration of meetings.

To support the wider Education Department in responding to email and telephone queries.

Key responsibilities

To support the Lead for Undergraduate Education in the administration and management of the evidence within the repository for each school, including:

Communications with school representatives to support their submissions of timely and correctly indexed evidence for accreditation events and annual monitoring
Contributing to analysis and summary reporting as appropriate
Managing RCVS systems for document storage (Secure Docs) across the education department

To support the Lead for Undergraduate Education in the administration and coordination of accreditation events, through effective and timely communication with all members of the accreditation panel, including but not limited to:

Coordinating diaries and ensuring individual’s availability and conflicts of interest declarations
Travel and hotel bookings for all visitation team members as required
Liaison with the university and / or international accrediting organisation around timetables, scheduling and any other RCVS requirements
Organising evidence consideration meetings with the panel in advance of a visitation, including setting the agenda, taking minutes and following up on any associated actions
Coordination of any additional requests for evidence / information from the university
Attendance on accreditation visits to provide administrative support to the Undergraduate team, as required. This will include visiting veterinary practices, working farms and other veterinary-related establishments as required.
To support the Undergraduate team in effective planning and managing the schedule of accreditation events, to ensure communication with stakeholders takes place in line with our processes. This also includes ensuring that internal tracking documents are kept up-to-date
To monitor and ensure all accreditation panel and relevant committee members have completed the required online training.
To support the Lead for Undergraduate Education in ensuring visitors expense claims are submitted promptly and monitored effectively.
To coordinate the annual monitoring…