HR & Office Administrator

asmodee is a global leader in tabletop games, committed to bringing people together through great games and amazing stories. Listed on the Nasdaq Stockholm, we are headquartered in France, and our team of more than 2,200 people work across the globe throughout our wholly owned creative studios, distribution businesses, and the functions that support them. We offer one of the world’s largest catalogs of tabletop games, featuring iconic titles like CATAN®, Ticket to Ride®, Dobble/Spot it!®,

and Exploding Kittens®. With a blend of in-house creations and games from our partners, our portfolio spans hundreds of games across digital and physical platforms.

As an employer of choice, we champion inclusivity, growth, and recognition, fostering a workplace where everyone feels valued. Joining us means shaping unforgettable gaming experiences while contributing to a more sustainable, connected world.

Join us in finding your seat at our game table!

Please note, this role is a fixed term contract covering maternity leave for up to 12 months.

Hours: 37.5 hours per week – Monday to Friday 8am-4:30pm with 1 hour for lunch at 12noon-1pm. You will cover reception during the hours of 8am-10am. This role is based in the office 5 days per week.

This role is central to the smooth running of the HR and office management team, involving tasks across HR, recruitment, office supplies, reception and other office/HR related activities.

Working in conjunction with the HR Operations & Reward Partner, Payroll Administrator/Office Manager and wider HR team, this role will be responsible for a wide range of tasks and will create opportunity to bring new ideas and processes into the team.

• Support management of the HR and recruitment inboxes, resolving or escalating queries.
• Post internal and external vacancies and coordinate with recruitment agencies.
• Manage applications in GEMS, acknowledging candidates and routing them to Hiring Managers.
• Schedule interviews and prepare documentation for candidates, managers, and agencies.
• Issue contracts, offer letters, reference checks, and induction packs for new starters.
• Conduct and record Right to Work checks (including imposter checks) for all new hires.
• Maintain all recruitment files in strict accordance with Data Protection guidelines.
• Manage GEMS requisition approvals for new roles.
• Deliver onboarding sessions on HR systems (GEMS, SharePoint, ADP) and secure compliance signoffs.
• Support Demonstrator population onboarding, offboarding, and Right to Work queries.
• Provide HR administration (probation, promotion, job change letters, and sickness records).
• Update HR templates, handbooks, policy guidance, and induction materials.
• Maintain trackers for probation, Bradford Factor scores, and ER cases.
• Document, review, and organise HR administration processes in shared folders.
• Organise and maintain physical and digital personnel files.
• Assist with employee offboarding, drafting resignation letters, and guiding managers.

• Act as the primary physical and remote contact for office visitors at reception.
• Keep the reception area clean, tidy, and professional.
• Update and maintain company noticeboards.
• Monitor, order, and replenish office, kitchen, and catering supplies.
• Stock and maintain hot drink machines and vending facilities.
• Assist with outgoing mail and general administrative tasks.
• Provide admin support for community liaison activities and local events.
• Process purchase orders and supplier invoices.

• Coordinate meeting room setups, catering, and local transport (e.g., taxis).
• Arrange travel plans for UK-based Group leaders and Leadership team members.
• Partner with travel agencies to secure cost-effective travel bookings.
• Organise monthly new starter and employee lunches.
• Assist in planning major staff events (e.g., Summer & Christmas parties).
• Support arrangements for company Town Hall events.

• Assist with monthly payroll processing, reporting, and compliance.
• Provide payroll cover, resolving discrepancies directly with the external payroll provider.
• Resolv…