Operations Coordinator

You make sure every transport movement reaches its destination

A machine needs to be delivered to Ireland. Customs documentation is required for an international shipment. Meanwhile, a customer is waiting for an update, and a permit application for a wide-load transport needs to be submitted.

As an Operations Coordinator at Van der Vlist UK, you're the person who keeps everything moving behind the scenes.

You coordinate transport movements from start to finish, maintain contact with customers, suppliers and authorities, and ensure every shipment is planned and executed as efficiently as possible. From transport planning and customs activities to operational administration and customer communication, you'll play a crucial role within our Operations Team.

No two days are the same. One day you're coordinating an urgent transport movement, the next you're planning a specialist route for an abnormal load or arranging the documentation required to complete a project successfully.

As an Operations Co-ordinator, you'll be responsible for coordinating and supporting a wide range of transport and logistics activities. You'll work closely with customers, suppliers, authorities, and colleagues to ensure projects run smoothly from order confirmation through to successful delivery and invoicing.

Your responsibilities will include:

• Processing customer orders and managing transport administration;
• Coordinating national and international transport movements by road and sea;
• Planning transport activities and maintaining the daily planning board;
• Managing customs-related procedures and documentation;
• Liaising with customers, suppliers, subcontractors, and transport partners;
• Raising and issuing transport documentation, proof of delivery, and invoices;
• Updating operational reports, databases, and order records;
• Investigating and planning suitable routes for wide-load and specialist transport movements;
• Applying for permits and liaising with local authorities and police where required;
• Obtaining and managing supplier documentation;
• Supporting storage and technical logistics activities on site;
• Assisting with the movement, loading, unloading, and coordination of machinery and equipment.

You’ll be given a high level of responsibility and ownership within the day-to-day transport operation. This is not purely an administrative role. It's a varied position where logistics, planning, customer service, and problem-solving come together.

Enjoy working in a fast-paced logistics environment where priorities can change quickly and every day brings new challenges.

You will likely recognise yourself in the following:

• You have previous experience within transport, logistics, freight forwarding, or a similar operational environment;
• You have experience with customs procedures or are willing to develop your knowledge further;
• You are organised and able to manage multiple tasks at the same time;
• You are detail-oriented and take pride in accurate work;
• You are a strong communicator with a professional telephone manner;
• You enjoy working with customers and building positive relationships;
• You are confident using Microsoft Office applications, including Excel, Outlook, and Word;
• You have good geographical awareness and are comfortable using tools such as Google Maps;
• You can follow established procedures while also looking for ways to improve them;
• You work well independently but also enjoy being part of a close-knit team;
• You are ambitious, proactive, and eager to continue learning.

At Van der Vlist, you'll become part of an international organisation where transport, logistics, and technical services come together every day. You'll work on interesting projects, gain valuable industry…