Accounts Payable

As the Accounts Payable Clerk, you’re responsible for managing assigned workload of vendor invoices by receiving, coding and processing for a timely payment. The position must be able to communicate with vendors to ensure a positive relationship and accurately process invoices to succeed.

Core Responsibilities

• Invoice processing
  - Receiving and reviewing invoices from vendors, matching them to purchase orders, verifying accuracy of pricing and quantities, and coding invoices for proper accounting entry.

• Data entry
  - Entering invoice details into the accounting system, including vendor information, invoice amounts, and due dates.

• Invoice discrepancy resolution
  - Identifying and investigating discrepancies between invoices and purchase orders, contacting vendors and/or working with Purchasing to resolve issues.

• Account reconciliation
  - Reconciling vendor statements with the company's accounts payable records to identify any discrepancies.

• Vendor communication
  - Responding to vendor inquiries regarding invoice status, payment issues, and account balances.

• File maintenance
  - Maintaining organized records of invoices, purchase orders, and payment documents.

• Reporting
  - Generating accounts payable reports for management review, including aging reports and outstanding balances as needed.

Required Skills

• Strong attention to detail
  - Essential for accurately verifying invoice information and identifying errors.

• Numerical proficiency
  - Ability to perform basic math calculations and understand financial data.

• Organizational skills
  - Efficiently managing a high volume of invoices and maintaining accurate records.

• Computer literacy
  - Proficiency in accounting software for data entry and report generation.

• Communication skills
  - Effectively interacting with vendors and internal departments to resolve issues.

• Knowledge of accounting principles
  - Understanding basic accounting concepts like debits, credits, and general ledger.

Work Experience

• Minimum of 2 years of accounts payable processing experience preferred. Similar administrative coding experience acceptable if knowledgeable of accounting process.

• Additional opportunity for more experienced applicant.

Education/Training

• High school diploma or equivalent.

System Knowledge

• Oracle Fusion experience preferred but not required.